29 Nov 2016

Minutes: 21st November 2016


­­­­­­­­­DRAFT MINUTES

CHEARSLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON MONDAY 21st NOVEMBER 2016 IN THE VILLAGE HALL AT 7.30PM

PRESENT

Councillors:                                         Nic Brown (NB), John Lewis (JL), Paul Bown (PAB), John Howard (JH), Julia Witcher (JW), Michael Heybrook (MH), Michael Edmonds (ME)

Parish Clerk:                                       Helen Spurgeon

Responsible Finance Officer:      Robert Parkes (RP)

Parishioners:                                      There were 4 Parishioners

PARISHIONERS QUESTION TIME

A resident spoke about the building work at The Boot in Watts Green. The parking of related vehicles and lorries has led to the road being blocked on several occasions. Advanced warning by means of a sign would prevent cars from going down there and then getting stuck. ACTION: NB to speak to property owners. CLERK to contact Sue Jones PCSO.

1.        APOLOGIES

None.



2.       APPROVAL OF OCTOBER 2016 MINUTES

Minutes were agreed as a true record and signed by Chairman, Nic Brown.



3.       APPROVAL OF EXTRAORDINARY MINUTES

Minutes were agreed as a true record and signed by Chairman, Nic Brown.



4.       DECLARATIONS OF INTEREST

There were no interests declared.  It was requested this item go at the start on future Agendas before Parishioners Question Time.  ACTION: CLERK to note.



5.       MATTERS ARISING FROM PREVIOUS MINUTES excluding Village Projects including Highways

·         Overhanging hedge. This has now been cut back.

·         Dog Bins. These have been ordered. We are still awaiting confirmation of the cost of dog bag dispensers and bags from AVDC before ordering. ACTION: CLERK to inform Councillors of cost.

·         AVDC planning portal. Clerk and some Councillors have registered to receive planning alerts. ACTION: remaining Councillors to register.

·         AVDC Councillor. ACTION: ME to invite Michael Hawkett to future meetings.

·         Village Walkaround. White lines around Village Green have been remarked.

·         Provision of Welcome to Chearsley sign. White gates at village entrances have been repainted. ACTION: NB to arrange ordering of new signs.

·         Painting of Post Box. Royal Mail will repaint Q1 of the new financial year.

·         Pension auto enrolment obligations. ACTION: JL to respond to JE Accountants.

·         Bank Mandate forms. ACTION: JH, ME, MH, JW to return to JL.



6.       PLANNING

·         Planning process at Committee Meetings. ME ran through the planning process and explained that written reports, verbal reports and speakers all contribute to the decision making process. He assured everyone that the decisions are made by very experienced people. PAB suggested comments be submitted early, well before the Committee Meeting.

·         16/03855/APP – The Old Chapel, Winchendon Road, Chearsley HP18 0DW

Parish Council has submitted no objections to AVDC.

·         16/04170/COUAR – Chearsley Barn, Chilton Rd, Chearsley HP18 0DN

Proposed change of use of agricultural building to a dwellinghouse. JL informed councillors of this new application. ACTION: Councillors to review application and channel comments through NB to report back at next meeting.



7.       CORRESPONDENCE

·         Correspondence from Fenella Tillier requesting Parishioners Question Time at the start and end of meetings and that Correspondence be on the Agenda has been actioned. The Parish Council will not be having a proposer and seconder of proposals as this is not usual practice.

·         NB received acknowledgment of his letter to John Bercow MP opposing possible capping of local councils precept increases (at 2% maximum) or a referendum if above.



8.       CONTRIBUTIONS FROM AVDC AND BCC COUNCILLORS

It was agreed to invite Margaret Aston (Bucks County Councillor) to future meetings. ACTION: CLERK and ME.



UPDATE ON THE NEW VILLAGE HALL

Antonia Stratford, Chair of Chearsley Village Hall, provided a progress update on the new village hall.  She indicated good progress and said that almost £500k has been raised in grants and donations, towards an expected total cost of around £550k. She said that further fund raising will be required to achieve the remaining funds, assisted by a promise of possible additional contributions from Rectory Homes and the Heybrook family dependent on the final revenues secured from the sale of houses.



9.       PC GOVERNANCE

Following a meeting with Leif Hytten, it was proposed that a new transparency code compliant Parish website should be created using Hugo Fox. Councillors agreed to this. ACTION: CLERKS to circulate details and agree time schedule.



10.   VILLAGE PROJECTS


·         Speed in Village and HGVs. 3rd HGV Traffic Watch 25th November 2016. JH reported that he presented the findings of the recent HGV traffic surveys at the TfB Autumn/Winter Conference. JH reported that he is in discussions with Bucks CC regarding a feasibility study for traffic calming measures in Chearsley. The earliest this can be done is April 2017. ACTION: JH to arrange study for April and confirm cost for budget.

·         Trees in Village. There is no list of public owned trees in Chearsley. ACTION: ME to identify on a map trees the Parish Council are responsible for. JL to put in the budget for tree surgeons to carry out the work recommended in the report on the wellbeing of the horse chestnut tree.

·         Village Green Footpath. It was agreed to let it grow over.

·         Grass Cutting. ACTION: CLERK to write to Bucks CC and ask what its responsibility is re. grass verge cutting in Chearsley.

·         War Memorial. Councillors agreed to make a pre application to the war memorial trust who will fund up to 75% of the cost (estimated at around £3-4k) of preserving and caring for the war memorial. ACTION: CLERKS to make pre application and report back on cost.

·         Village Noticeboard. Installed, locked part of noticeboard is for Parish Council and Church notices. Only drawing pins to be used, no staples.

·         Flagpole. New flagpole is now up. Old one to be removed shortly. ACTION: RP to order new flags (Union Jack and St George’s cross).

·         Bus Shelter roofs. Need replacing. One option is to replace like for like with felt and baton roof at a cost of £950 + VAT. Second option is to lay new tile batons and slate tiles which have greater longevity at a cost of £1479 + VAT. Councillors are in favour of option 2, subject to funds. This project is on hold until the December budget meeting.

·         Railings by bus stop need replacing. ACTION: PAB to explore options and obtain cost estimate for budget.

·         Defibrillator. PAB has registered Chearsley PC with the British Heart Foundation who supply grants to cover the cost of a defibrillator. NB is working on the plan to locate the defibrillator in a new red phone box. ACTION: NB to chase BT. JH to contact Angela Gray and Claire Lazaruk with an update. 

·         Bollards and Signage for Village Green. ACTION: NB to collect ‘No Parking’ signs. CLERK to put bollards on Agenda for next meeting.

11.   CHRISTMAS TREE

The Christmas tree arrives 25/11/16, is being erected 26/11/16 and will be lit from 1/12/16. The official lighting up is on 9/12/16 at 6.45pm.



12.   FINANCE

·         Orders for Payment - Cheques were issued for those items listed on the Agenda.

·         Other - Ideas were discussed for the budget meeting and it was agreed that procurement is the way forward.



13.   BCC WORKSHOP COMMUNITY INFRASTRUCTURE LEVY AND SECTION 106 AGREEMENTS

JH has produced a list of Chearsley’s current infrastructure priorities. ACTION: CLERK to submit to BCC. 



14.   REPORTS FROM COUNCILLORS ATTENDING MEETINGS AND OUTSIDE ORGANISATIONS

·         JH had already updated the meeting on TfB Autumn/Winter conference under Village Projects, HGVs.

·         Future of Local Government and Vale of Aylesbury Update Meeting (14.11.16). ACTION: ME to update at next meeting.



15.   PARISHIONERS QUESTION TIME

There were no questions.



16.   ITEMS FOR INFORMATION

·         Town and Parish Clerks Workshop. ACTION: CLERK to attend.

·         Working Together for Buckinghamshire Town and Parish Council Conference. No attendance from Councillors.



17.   DATE AND TIME OF NEXT MEETING in Chearsley Village Hall

·         Monday 12th December 2016 at 7.30pm (Budget Meeting)

·         Monday 16th January 2017 at 7.30pm (Parish Council Meeting)
.

16 Nov 2016

Agenda: CPC Meeting 21st November 2016


CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON:

Monday 21st November 2016 at 7.30pm in the Village Hall

Councillors are summoned to attend.

AGENDA

Parishioners Question Time

15 minutes will be set aside to receive representations from members of the public.

1.    Apologies for Absence

2.    Approval of Minutes – Monday 17th October 2016

3.    Approval of Extraordinary Minutes – Wednesday 2nd November 2016

4.    Declarations of Interest, in accordance with Sections 30(3) and 235(2) of the Localism Act 2011 Councillors to declare any personal, prejudicial or pecuniary interests pertaining to the Agenda.

5.    Matters Arising from previous Minutes

6.    Planning:

·         Planning process at Committee Meetings, Cllr ME

·         16/03855/APP – The Old Chapel, Winchendon Rd, Chearsley HP18 0DW

Two storey side extension and single storey rear extension and erection of front porch.

7.    Correspondence, any outside Agenda items including correspondence from Fenella Tillier and from Nic Brown to John Bercow MP opposing possible capping of local councils precept increases (at 2% maximum) or a referendum if above.

8.    Contributions from AVDC and BCC Cllrs

9.    PC Governance, to receive a proposal from Clerks for a new PC website (to comply with Transparency Code).

10.  Village Projects

·         Kerbing and Verges, Cllr JW

·         Speed in village, Cllr JH,

·         Trees in Village, Clerk

·         Village Green Footpath, all

·         Grass Cutting, Cllr PAB

·         War Memorial, to consider applying for a grant for the care and preservation of the war memorial

11.  Christmas Tree, Cllr JW

12.  Finance

a.    Orders for Payment

·         Society of Local Council Clerks - £82.00 (membership)

·         Parish Mowing - £1,250.00 (11 cuts 23.03.16 to 25.10.16 £1100.00 and Parish footpath mowing 19.05.16 and 27.09.16 £150.00)

·         BALC (Bucks Association of Local Councils) - £23.50 (copies of Good Councillors Guide 2016)

·         BALC - £33.83 (membership)

·         BALC - £31.85 (Councillor Induction Training)

·         Nic Brown - £156.42 (£130.35 + £26.07 VAT) (Impact Signs)

·         Mazars - £60.00 (Audit fee)

b.    Audit, Notice of conclusion of the audit and right to inspect the Annual Return for year ended 31st March 2016 received

c.    Precept, to note Parish Tax Base figure for 2017/18 as £286.92 and precept request submission date as Friday 20th January 2017.

13.  BCC workshop Community Infrastructure Levy and Section 106 Agreements, to agree Chearsley’s current infrastructure priorities, Cllr JH.

14.  Report from Councillors attending meetings and outside organisations including

·         TfB Autumn/Winter conference (01.11.16) including HGV Working Traffic Group, Cllr JH

·         Future of Local Government and Vale of Aylesbury Plan Update Meeting (14.11.16), Cllr ME

15. Parishioners Question Time – 15 minutes will be set aside to receive representations from members of the public.

16. Items for Information

·         Representatives of Bucks County Council to note attendance at Cuddington Parish Council meeting (12/12/16) to discuss proposals for streamlining/modernising local government in Buckinghamshire – CANCELLED.

·         Town and Parish Clerks Workshop – 12/12/16 12:00 to 13:30, Aylesbury Waterside Theatre, Clerk to attend.

·         Working Together for Buckinghamshire Town and Parish Council Conference - 12/12/16 14:30 to 19:00, Aylesbury Waterside Theatre, Cllr to confirm attendance.

·         3rd HGV Traffic Watch, 25th November  2016 - 8am-4pm

17. Date and Time of Next Meeting in Chearlsey Village Hall

·         Monday 12th December at 7.30pm – Budget Meeting

·         Monday 19th December at 7.30pm – Parish Council Meeting



The Minutes and Agenda of the Parish Council can also be viewed at chearsley.blogspot.co.uk

Helen Spurgeon

Clerk

8 Nov 2016

Minutes: 2nd November 2016

DRAFT MINUTES

CHEARSLEY PARISH COUNCIL
MINUTES OF THE MEETING OF THE EXTRAORDINARY PARISH COUNCIL HELD ON
WEDNESDAY 2ND NOVEMBER 2016 AT 6.30PM

PRESENT:
Councillors:    Nic Brown (NB), John Lewis (JL), Paul Bown (PAB), Michael Heybrook (MH), John Howard (JH), Julia Witcher (JW)
Parish Clerk:    Venetia Davies
Parishioners:    There were no Parishioners present

PARISHIONERS QUESTION TIME
There were no questions. Amended correspondence from one parishioner, objecting to the application had been circulated and noted. It was also noted that the Parishioner had also included a copy of correspondence from the Inspector, Department of Environment (dated 1982) objecting to building outside the village limits for given reasons.

  1. Apologies
    Michael Edmonds (ME).
     
  2. Declarations of Interest
    In accordance with Sections 30(3) and 235(2) of the Localism Act 2011 Councillors should declare any personal, prejudicial or pecuniary interests pertaining to the agenda.
    There were no interests declared.
     
  3. Planning
    The Parish Council considered for return to AVDC the following planning applications.
    •    16/03609/APP - The Old Granary, Chilton Road, Chearsley, HP18 0DN. Single storey rear infill extension
    Councillors had no objections to this application – an infill extension.
    ACTION: CLERK to return NO OBJECTIONS to AVDC.
    •    16/03565/APP - 2-4 Winchendon Road, Chearsley, HP18 0DP
    Removal of existing dwellings and residential redevelopment to create 5 x 2 bed dwellings and 1 x 3 bed dwelling and 1 x 4 bed dwelling and revised access.
    Councillors attended a site visit on Saturday 22nd October 2017. ME, who was absent, had submitted his comments prior to the Extraordinary meeting.
    Councillors consider the proposal for 5 x 2 bed dwellings, 1 x 3 bed dwelling     and 1 x 4 bed dwelling, termed as ‘farm stead’ in character and noted the consultations undertaken with the Parish Council and the residents (via a public consultation in the Village Hall) prior to its submission. Councillors collectively discussed concerns raised individually by them, namely:
    o    the development being in an Area of Attractive landscape
    o    the overdevelopment of the site
    o    the historic value – whether the existing buildings should be refurbished and remain
    o    the impact of the development on the landscape, ridge lines and views
    o    the site being located outside the Village Limits – a factor which could set a precedent for future development
    o    the term “affordable” and what this meant in real terms – fundamentally that local young people who have grown up in the village, can afford to stay in the village and are not priced out of it. To be able to get a foot on the property ladder.

    Reference, at this point, was made to the Design & Access Statement & Visual Impact Assessment and Councillors noted:

    o    the Vale of Aylesbury Housing Trust (VAHT) are willing to enter into an s106 agreement to ensure that affordable housing remains on the site.
    o    VAHT are willing to enter into a planning obligations nominations agreement with AVDC to ensure that at least 5 affordable homes - 2 x 2 bed shared ownership, 2 x 2 bed rented dwellings, 1 x 3 bed rented dwelling - are provided on the site and accept that this may be conditioned in the planning consent.
    o    That the Parish Council can ask for a ‘local connections’ letting policy as a condition of planning agreement.

    Councillors voted as follows - NB: no objections, JL: no objections, PAB: opposes, ME: opposes, MH: no objections, JH: no objections, JW: opposes

    ACTION: CLERK to return NO OBJECTIONS to AVDC but request AVDC conditions into the planning consent that:
    o    VAHT enters into an s106 agreement to ensure that affordable housing remains on the site.
    o    VAHT enters into a planning obligations nominations agreement with AVDC to ensure that at least 5 affordable homes - 2 x 2 bed shared ownership, 2 x 2 bed rented dwellings, 1 x 3 bed rented dwelling - are provided on the site and accept that this may be conditioned in the planning consent.
    o    The Parish Council asks for a ‘local connections’ letting policy as a condition of planning agreement.
     
  4. Date and Time of Next Meeting
    Monday 21st November 2016 at 7.30pm
    Chearsley Village Hall