Meeting: November 24th 2008

CHEARSLEY PARISH COUNCIL


NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY NOVEMBER 24TH 2008 AT THE VILLAGE HALL at 7.30pm


AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Members of the public will be asked to identify themselves prior to speaking

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 26TH OCTOBER 2008

MATTERS ARISING FROM THE MINUTES

OTHER VILLAGE MATTERS

PLANNING APPLICATIONS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE AND TIME OF NEXT MEETINGS

BUDGET MEETING DECEMBER 8TH 2008

_______________________________________
ADDITIONAL AGENDA ITEMS SHOULD BE SUBMITTED TO THE CLERK OR CHAIRMAN A WEEK BEFORE THE NEXT MEETING

Minutes: October 27th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY OCTOBER 27TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs Brown, Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake Mrs Towell, District Councillor Smith, 11 members of the public, Parish Clerk.

2. APOLOGIES

District Councillor Edmonds, Police representatives

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXI

A Complaint has been received regarding the hedging between Chestnut View and the recreation ground. Mr King has been asked to trim the hedge.

Footpath sign in the field on the Cuddington Road needs repairing.

Cllr Mrs Towell reported on the speed review meeting she had attended and advised the meeting that there was no likelihood of any thing less that 30 MPH.

Parking in School Lane: Mrs Fennels Tillier has had a meeting with Dave Smith of Highways maps were supplied, as were possible costings of £ 25000.00 . There was considerable discussion about the problem and the Chairman advised the meeting that not rapid decisions would be made without full consultation. He had had several discussions with highways regarding alternatives. Although the inhabitants of the 6 houses in School Lane without off street parking had offered to pay, there may be legal implications.

The fire service had been out to check accessibility of the various areas of the village.

A complaint has been received about construction vehicles in Watts Green and the removal of hedges.

District Cllr David Smith was asked about green refuses and said that the wheelie bins were being planned for compostable materials. AVDC was waiting for a suitable site to dispose of the waste

Copies of minutes and agenda were requested on the chairs prior to meeting. This was done.

4. APPROVAL OF MINUTES OCTOBER 27TH 2008

Agreed as a true record. Proposed Cllr Hytten seconded Cllr Mrs Dormer

5. MATTERS ARISING FROM THE MINUTES

Shop Report – Janine sent apologies

Grants for projects- Cllr Mrs Timberlake has obtained some useful information and was requested to pursue her leads.

Kerbing grant to be re- applied for from Highways

6. CHAIRMAN’S REPORT

Covered elsewhere in the agenda


7. REMEMBRANCE SUNDAY

It was agreed that a wreath be laid on behalf of the Parish Council by John Grimsdell. Clerk to collect wreath from British legion.


8. SHOP REPORT

The shop and tea rooms are being well supported.

9. HIGHWAYS

Covered in the adjournment.

10. PLANNING

Regency Cottage – double detached garage with storage room above- WITHDRAWN
The Pightle- letter from Planning and resubmission of application- this has now been approved.
Prospect Cottage – rear extension- refused
Needlemakers- fell one ash tree

11. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

Audit has been approved by external auditors


12. CORRESPONDENCE

Distributed

13. DATES OF FUTURE MEETINGS
November 27th 2008

14. SUMMARY AND SUSPENSION OF STANDING ORDERS

The Chairman reported that the fencing round the Green would not be retained. Reports have been received of cars being broken into on the Green and at Darobey

Complaints have been received re Churchill lorries driving through village.

White Gates need re-painting – clerk to chase Highways

Cllr Mrs Timberlake is now Neighbourhood watch co-odinator for church Lane

The Trust has turned down a request for a grant for Stockwell. Chairman will raise the matter with the Trust.

A report was requested re unclaimed land.

Budget Meeting 8th December 2008

Meeting: October 27th 2008

CHEARSLEY PARISH COUNCIL


NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON
MONDAY OCTOBER 27th 2008
AT THE VILLAGE HALL
at 7.30pm

PROVISIONAL AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 15TH SEPTEMBER 2008

MATTERS ARISING FROM THE MINUTES

CHAIRMAN’S REPORT

SHOP REPORT

HIGHWAYS ROAD SAFETY AND OPEN AREAS


PLANNNING APPLICATIONS


ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM



DATE AND TIME OF NEXT MEETINGS

NOVEMBER 10TH 2008

Minutes: September 13th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY SEPTEMBER 13TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs Brown Edmonds, Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake, Mrs Towell, District Councillor Smith, 10 members of the public, District Councillor Smith, Police representatives Parish Clerk.

2. APOLOGIES

There were no apologies.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

A Complaint has been received regarding the hedging between Chestnut View and the recreation ground. This will be cut down.

Parking in School Lane: The Chairman has this in hand. Mrs Fenella Tillier requested additional information

Speeding in the village - it was suggested that the fencing round the Green be made permanent. Police to be asked to come again with speed gun. Cllr Mrs Towell advised the meeting that there was a course that members of the public could attend to allow them to use speed guns

Cllr Mrs Towell and the Clerk will attend the speed limit review meeting and report back.

The owners of the field on the Cuddington Road advised the meeting that the land was used only for horses and the shed stores feed. Items have been stolen from the field.

Copies of minutes and agenda were requested on the chairs prior to meeting.

4. APPROVAL OF MINUTES SEPTEMBER 13TH 2008

Agreed as a true record. Proposed Cllr Hytten seconded Cllr Miss Gibson

5. MATTERS ARISING FROM THE MINUTES

Covered elsewhere in the agenda

6. CHAIRMAN’S REPORT

No major developments


7. SHOP REPORT

The shop and tea rooms are being well supported


8. HIGHWAYS

Covered in the adjournment.


9. PLANNING

Regency Cottage – double detached garage with storage room above - the application has been withdrawn
Regency Cottage – double detached garage with storage room above- WITHDRAWN
The Pightle- letter from Planning and resubmission of application
Prospect Cottage – rear extension
Needlemakers- fell one ash tree


10. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

It was agreed that the Chairman would liase with the Village Trust regarding the distribution of funds from the fete.
It was agreed that a bench or benches be placed on the green using Mrs Duval’s legacy
It was agreed that the Parish Council would apply for another grant from Stockwell


11. CORRESPONDENCE

Mobile Library stopping places review
New Deal for Buckinghamshire –working relationship between Bucks CC and Parish Council
Energy from waste initiative – update
Draft South East Plan - comments
Post Office Closure in the South East
Local Community Newsletter
The Playing Field – newsletter


12. DATES OF FUTURE MEETINGS
October 12th 2008 changed to Oct 27th 2008

13. SUMMARY AND SUSPENSION OF STANDING ORDERS


The Village Hall Management Committee Chairman asked for the reason for the withdrawal of the Annual Grant – the Chairman explained this was reviewed annually.

Complaints have been received about bonfires in the afternoon at weekends.

White gates need repainting at entrances to village.

It was suggested that a new edition of the newsletter be produced- items to include:
Speeding,
Bonfires
Clearing of dog mess

Meeting ended 8.40

Next Parish Council meetings

The next Chearsley PC meetings will be held on:

Monday October 27th 2008 at 7:30pm
Monday November 24th 2008 at 7:30pm

Both meetings will be held in the Village Hall and the above dates replace those given at the previous meeting.

Meeting: September 15th 2008

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON
MONDAY SEPTEMBER 15TH 2008
AT THE VILLAGE HALL
at 7.30pm

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 28th JULY 2008

MATTERS ARISING FROM THE MINUTES

CHAIRMAN’S REPORT

SHOP REPORT

HIGHWAYS ROAD SAFETY AND OPEN AREAS
Speed Limit Review Meeting – 22nd September - RSVP

PLANNING APPLICATIONS:
Regency Cottage – double detached garage with storage room above- WITHDRAWN
The Pightle- letter from Planning and resubmission of application
Prospect Cottage – rear extension
Needlemakers- fell one ash tree

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of audited accounts and audit report
Legacy from Mrs Duval
Distribution of funds from Fair
Bank Mandate

CORRESPONDENCE
Mobile Library stopping places review
New Deal for Buckinghamshire –working relationship between Bucks CC and Parish Council
Energy from waste initiative – update
Draft South East Plan - comments
Post Office Closure in the South East
Local Community Newsletter
The Playing Field – newsletter

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE & TIME OF NEXT MEETINGS

Minutes: July 28th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JULY 28TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown Edmonds, Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake, Mrs Towell, District Councillor Smith, 6 members of the public, District Councillor Smith, Police representatives Parish Clerk.

2. APOLOGIES
There were no apologies.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Village Hall Management Committee Chairman requested for an explanation for the withdrawal if the customary grant from the Parish Council. The Chairman of the PC explained that it had been decided that given the success of the hall, there were other, more worthwhile causes, but the decision would be reviewed annually.

The Chairman proposed making meetings more open and moving the public session to the end of the meeting to allow members of the public to comment on matters raised.

Stockwell.
No report this month – next agenda.

The possibility of improving the parking on School Lane was being looked into.
Perry has volunteers from local environment group and has spoken to AVDC. A meeting has been planned to form a committee, but they will need the support of the Parish Council.

The possibility of renting an allotment for the use of the village children in late summer was being looked into.

4. APPROVAL OF MINUTES JUNE 16TH 2008
Agreed as a true record. Proposed Cllr Miss Gibson seconded Cllr Mrs Timberlake.

5. MATTERS ARISING FROM THE MINUTES
Salt bins to be repaired and cross village footpaths to be cleared.

6. CHAIRMAN’S REPORT
The Chairman will give a brief report of his actions. He had held meetings with Highways and the matter of pavement enhancement and moving of 30 mph signs had been raised.

7. SHOP REPORT
The shop and tea rooms are being well supported

8. HIGHWAYS
Highways were consulted as to the possibility of reducing size of pavements in Bernard’s Close to make additional parking spaces, and delimiting of parking bays.
General parking problems were being looked into.

Cllr Mrs Dormer has given the Chairman the emergency plans distributed at the last NAG meeting for information.

Winchendon Road will be resurfaced over the summer.

9. PLANNING
Regency Cottage – double detached garage with storage room above - A site meeting had been held earlier in the evening and it was agreed that the garage at the rear of the property would be to intrusive and damage the holloways. The lanes are protected and in the conservation area.
The Pightle- letter from Planning
Removal of Site meeting notices

10. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
It was agreed that the Chairman would liaise with the Village Trust regarding the distribution of funds from the fete.
It was agreed that the Parish Council would apply for another grant from Stockwell


JUNE BALANCE 7228.48

EON 58.04
AUDIT 475.88
CLERK JULY 105.63
POSTAGE 8.25

JUNE BALANCE 6580.68


11. CORRESPONDENCE
Community safety partnership – summary
How to complain about AVDC
Local committee agenda and minutes
Household waste permit scheme

Meeting: July 28th 2008

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON
MONDAY JULY 28TH 2008 AT THE VILLAGE HALL at 7.30pm

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES JUNE 16TH 2008

MATTERS ARISING FROM THE MINUTES

CHAIRMAN’S REPORT

SHOP REPORT

HIGHWAYS ROAD SAFETY AND OPEN AREAS

Resurfacing of Winchendon Road
Chairman’s report

PLANNNING APPLICATIONS

The Village Tea rooms - passed
Regency Cottage – double detached garage with storage room above
The Pightle- letter from Planning
Removal of Site meeting notices


ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of audited accounts and audit report
Legacy from Mrs Duval
Distribution of funds from Fair
Bank Mandate

CORRESPONDENCE

Community safety partnership – summary
How to complain about AVDC
Local committee agenda and minutes
Household waste permit scheme


ANY OTHER BUSINESS – PUBLIC SESSION
(SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM


DATE AND TIME OF NEXT MEETINGS

Meeting: June 16th 2008

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JUNE 16^TH 2008 AT THE VILLAGE HALL at 7.30pm

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MAY 12 2008

MATTERS ARISING FROM THE MINUTES

PROPOSED ACHIEVEMENTS AND ALLOCATION OF DUTIES

SHOP REPORT

HIGHWAYS AND OPEN AREAS

Increase in Revenue for repairs to Highways

Broken Stile on Footpath from the Green behind Manor Villas

Footpath clearing

Salt Bins

Traffic Regulation order – 28^th June 2008

War Memorials Trust- advice on maintenance and grants

PLANNNING APPLICATIONS

Needlemakers- minor amendments- screening round oil tank – no comments required

Needlemakers- installation of tank - -approved

Needlemakers- removal of elm saplings and one leylandi – approved

Merrydowne – 2 Crendon Road – demolition of existing building and garage and erection of single storey dwelling – passed- observation of conditions to be monitored

Chearsley House – Church Lane – replacement of roof tiles on annexe - passed

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

Approval of accounts and appointment of external auditor

CORRESPONDENCE

Thames and Chilterns in Bloom asn – Neighbourhood Awards

Standards Committee – Minutes and Agenda and annual report

NATS – proposed change to airspace- update

Adult Social Care Initiative- 26^th June Haddenham Library

Review of Sub-regional allocation of primary land-won aggregates in the south east

South East regional Sustainability Framework

Response to Core Strategy and Aylesbury allocated sites preferred options Consultation

News for the Parishes –

Local Councils Communications Group- 4^th June

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS July 28^th 2008

Minutes: May 12th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 12TH 2008 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown Edmonds, Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake, Mrs Towell, District Councillor Smith, 6 members of the public, Parish Clerk.

2. APOLOGIES
District Councillor Smith

3.ELECTION OF CHAIRMAN
Nominations were requested. Cllr Mrs Timberlake nominated Councillor Brown, seconded by Cllr Ms Gibson. Elected un-opposed.

4.ELECTION OF VICE CHAIRMAN
Nominations were requested. Cllr Mrs Timberlake nominated Councillor Hytten, seconded by Cllr Ms Gibson. Elected un-opposed .

5. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
Clerk re-appointed – proposed Cllr Hytten, seconded Cllr Mrs Timberlake

6. APPOINTMENT OF REPRESENTATIVES TO VILLAGE HALL COMMITTEE
Cllr Mrs Dormer agreed to continue as Parish Councillor Representative

7. SPECIAL PROJECTS SUBCOMMITTEES :
SHOP - Councillor Brown will continue to act as liaison for shop
STOCKWELL- new committee to be set up to consider environmental implications – Perry to act as consultant

8. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
It was proposed that a local environmental group be set up for children and others in village to study wildlife, flora and fauna .The Chairman asked for a written proposal for the Parish council to be able to assess implications re duty of care, etc.

It was then suggested that children in the village be allowed an allotment to grow vegetables. Cllr Edmonds proposed that the Parish council consider renting a plot on behalf of the children in the village.

Chearsley News: The re-instatement of Chearsley News had been discussed at the annual parish Meeting. Cllr Hytten is keeping the website updated. Peter Grimsdell requested a monthly newsletter, and volunteered his services. Crendon Cryer to be used as an example. The Chairman agreed to take on the project.

9. APPROVAL OF MINUTES March 10th 2008
Agreed as a true record.

10. MATTERS ARISING FROM THE MINUTES
Covered elsewhere in the Agenda

11. SHOP REPORT
The shop is on schedule to open in June, and planning application has been submitted for tea room. The Inside is nearly finished, and parking area has been levelled. There was some discussion about parking spaces and Cllr Ms Gibson proposed looking at making lane round the Green one way again. No news re post office outreach service as yet. It was suggested that notice board be moved back to the original location. Planning to be consulted.

12. PLANNNING MATTERS
Change to use of airspace over Luton – notification from NATS
Callanish Aylesbury Road– double garage – passed
The Cottage Church Lane – refurbishment of gable wall
7 Old Plough Close – single side and rear extension
Bees Cottage Crendon Road- side extension- passed

13. HIGHWAYS AND OPEN AREAS
The problem of parking in School Lane was raised at the Annual Parish Meeting – any changes will be expensive and possibly controversial. The Chairman agreed to talk to highways about their views on the possibility of reducing size of pavements in Bernards Close to make additional parking spaces.
A enquiry has been received about installing a convex mirror in Church Lane – Chairman will raise this when meeting Highways

14. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of accounts y/ending march 2008
15. CORRESPONDENCE
Temporary Road closure notice for the Village Fete
New Deal for Buckinghamshire- distributed separately
Conservation area management plan project - distributed housing needs- 2008-2011
Stray dog responsibilities
Evening reception by the Army presentation Team – 27th May
Petition against closure of Cuddington Post Office
Local Committee Agenda and Minutes
Nominations for Parish representative on Standards Committee
Civic Service St Mary’s Church 15th June 4 p.m.
16. DATES OF FUTURE MEETINGS
June 16th 2008
July 28th 2008

The new Chairman closed the meeting and thanked Councillor Edmonds for his work as Chairman.