12 Sep 2008

Meeting: September 15th 2008

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON
MONDAY SEPTEMBER 15TH 2008
AT THE VILLAGE HALL
at 7.30pm

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 28th JULY 2008

MATTERS ARISING FROM THE MINUTES

CHAIRMAN’S REPORT

SHOP REPORT

HIGHWAYS ROAD SAFETY AND OPEN AREAS
Speed Limit Review Meeting – 22nd September - RSVP

PLANNING APPLICATIONS:
Regency Cottage – double detached garage with storage room above- WITHDRAWN
The Pightle- letter from Planning and resubmission of application
Prospect Cottage – rear extension
Needlemakers- fell one ash tree

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of audited accounts and audit report
Legacy from Mrs Duval
Distribution of funds from Fair
Bank Mandate

CORRESPONDENCE
Mobile Library stopping places review
New Deal for Buckinghamshire –working relationship between Bucks CC and Parish Council
Energy from waste initiative – update
Draft South East Plan - comments
Post Office Closure in the South East
Local Community Newsletter
The Playing Field – newsletter

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE & TIME OF NEXT MEETINGS

Minutes: July 28th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JULY 28TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown Edmonds, Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake, Mrs Towell, District Councillor Smith, 6 members of the public, District Councillor Smith, Police representatives Parish Clerk.

2. APOLOGIES
There were no apologies.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Village Hall Management Committee Chairman requested for an explanation for the withdrawal if the customary grant from the Parish Council. The Chairman of the PC explained that it had been decided that given the success of the hall, there were other, more worthwhile causes, but the decision would be reviewed annually.

The Chairman proposed making meetings more open and moving the public session to the end of the meeting to allow members of the public to comment on matters raised.

Stockwell.
No report this month – next agenda.

The possibility of improving the parking on School Lane was being looked into.
Perry has volunteers from local environment group and has spoken to AVDC. A meeting has been planned to form a committee, but they will need the support of the Parish Council.

The possibility of renting an allotment for the use of the village children in late summer was being looked into.

4. APPROVAL OF MINUTES JUNE 16TH 2008
Agreed as a true record. Proposed Cllr Miss Gibson seconded Cllr Mrs Timberlake.

5. MATTERS ARISING FROM THE MINUTES
Salt bins to be repaired and cross village footpaths to be cleared.

6. CHAIRMAN’S REPORT
The Chairman will give a brief report of his actions. He had held meetings with Highways and the matter of pavement enhancement and moving of 30 mph signs had been raised.

7. SHOP REPORT
The shop and tea rooms are being well supported

8. HIGHWAYS
Highways were consulted as to the possibility of reducing size of pavements in Bernard’s Close to make additional parking spaces, and delimiting of parking bays.
General parking problems were being looked into.

Cllr Mrs Dormer has given the Chairman the emergency plans distributed at the last NAG meeting for information.

Winchendon Road will be resurfaced over the summer.

9. PLANNING
Regency Cottage – double detached garage with storage room above - A site meeting had been held earlier in the evening and it was agreed that the garage at the rear of the property would be to intrusive and damage the holloways. The lanes are protected and in the conservation area.
The Pightle- letter from Planning
Removal of Site meeting notices

10. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
It was agreed that the Chairman would liaise with the Village Trust regarding the distribution of funds from the fete.
It was agreed that the Parish Council would apply for another grant from Stockwell


JUNE BALANCE 7228.48

EON 58.04
AUDIT 475.88
CLERK JULY 105.63
POSTAGE 8.25

JUNE BALANCE 6580.68



11. CORRESPONDENCE
Community safety partnership – summary
How to complain about AVDC
Local committee agenda and minutes
Household waste permit scheme