Budget Meeting: December 7th 2009

CHEARSLEY PARISH COUNCIL

A meeting has been arranged to discuss the 2010/11 Budget on Monday December 7th at 7.00
in the Village Tea Rooms and Stores

Clare Clark,
Clerk Chearsley Parish Council
01844 201208

Meeting: November 16th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY NOVEMBER 16TH 2009 IN THE VILLAGE HALL at 7.45 AFTER THE VILLAGE HALL AGM

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
APOLOGIES FOR ABSENCE
APPROVAL OF MINUTES OCTOBER 12TH 2009
MATTERS ARISING FROM THE MINUTES
CHRISTMAS PLANS
PLANNING MATTERS
Dieudonne and 7 Church Lane - passed
HIGHWAYS AND OPEN AREAS
Footpath behind Elm brook Close
Parking and traffic control
Vehicle Activated Signs
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
Bulletin of War Memorial Trust
Submission Core Strategy- Local Development Framework
Long Crendon Day Centre - help needed
Local Paths Initiative
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: October 12th 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY OCTOBER 12TH IN THE VILLAGE HALL

1. PRESENT
Cllr Hytten, in the chair, Mrs Dormer, Edmonds, Miss Gibson, Mrs Towell, Mrs Timberlake, District Councillor Smith, 4 members of the public, Parish Clerk.

2. APOLOGIES
Cllrs Brown and Edmonds

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Traffic calming- Cllr Hytten has made some signs to be placed on verges after consultation with Highways. A VAS is to be applied for like the ones in Cuddington.

Light at Church piece- Cllr Brown was to contact his electrician – next agenda.

Hedge around village hall. Mrs Morbey will contact Hall Management committee to get it cut.
APPROVAL OF MINUTES 14th Sept 2009

Agreed as a true record - proposed Cllr Miss Gibson. seconded Cllr Mrs Timberlake.

4. MATTERS ARISING FROM THE MINUTES
Light outside Church Piece- Walkers Electrical have been asked to have a look and provide a quote.

No entry sign at the top of School Lane is leaning- needs to be concreted in- Highways have been advised.

Christmas plans- next agenda

5. LANES AND HIGHWAYS
See above

6. PLANNING

Site meetings were held at The Old Bakery, Church Lane, and 7 Church Lane
Dieudonne Dark Lane have submitted an amendment to the internal layout

7. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Distributed

8. CORRESPONDENCE
Distributed

9. SUMMARY AND SUSPENSION OF STANDING ORDERS
Remembrance Sunday – wreath to be collected
Defibrillator- Ambulance services looking for volunteers
Litter pick to be arranged after half term- 7th November at 10.am
New bus times will be put on website

10. DATE AND TIMES OF NEXT MEETINGS

Meeting: October 12th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY OCTOBER 12TH 2009
AT THE VILLAGE HALL

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
APOLOGIES FOR ABSENCE
APPROVAL OF MINUTES SEPTEMBER 14TH 2009
MATTERS ARISING FROM THE MINUTES
CHRISTMAS PLANS
PLANNING MATTERS
HIGHWAYS AND OPEN AREAS
DELEGATED BUDGET APPLICATION –
VEHICLE ACTIVATED SIGNS
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
News for the Parishes
AVDC Annual Report
Community led Planning Seminar
No Trick or Treat signs
AVDC Complaints procedure
Touring Arts and Holiday Programmes
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: September 14th 2009

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY SEPTEMBER 14TH 2009 AT THE CRICKET CLUB

1. PRESENT
Cllrs Brown, Mrs Dormer, Edmonds, Miss Gibson, Hytten, Mrs Towell, Mrs Timberlake District Councillor Smith, Cuddington Parish Clerk, 4 members of the public, Parish Clerk.

2. APOLOGIES
None

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Grit Bins have been repaired. Graham King is going to mend dog gate on Cuddington path.

APPROVAL OF MINUTES JULY 22ND 2009
Agreed as a true record - proposed Cllr Hytten seconded Cllr Mrs Timberlake.

4. MATTERS ARISING FROM THE MINUTES

Light outside Church Piece- Walkers Electrical have been asked to have a look and provide a quote.
Cllr Edmonds advised the meeting that the incinerator would be located at the Bedford site.
No entry sign at the top of School Lane is leaning- needs to be concreted in.
Cllr Mrs Timberlake advised the meeting that Stockwell might not need dredging. The working party was coming during half term week.
Applications have been submitted for the repairs to the path across the Green.

5. CHRISTMAS PLANS
The Chairman suggested a Christmas tree be placed on the Green, with lights, sponsored by the Village. The Chairman will liaise with Carol Singers.

6. PLANNING
It was agreed to hold a site meeting at The Old Bakery, Church Lane followed by 7 Church Lane on Saturday 19th Sept.

7. LANES AND HIGHWAYS
Cllr Hytten attended the NAG meeting with Cllr Mrs Dormer. Police advised that there would be no further funding for anti speeding measures. Cllr Hytten proposed setting signs on the verges on main roads into village – he will provide a mock-up.

Cllr Edmonds will consult David Smith at Highways regarding the legality of placing ‘home made’ signs on the verges.

Staggered parking had been discussed but would be dangerous on the bends, and there were insurance issues.

The Chairman asked the Clerk of Cuddington Parish Council if the flashing signs were effective. She said they were, but cost £ 4000.00 each.

Hedge at top of Dark Lane needs trimming.

8. TUG OF WAR
The Chairman will contact the Chair of Cuddington Parish council to agree a date- traditionally New Year’s Day.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE
New bus timetables – comments by 25th September - to go on website
Request for people to join Education Appeals Panel
Playing Field Association Newsletter
Review of Neighbourhood Action Groups

11. SUMMARY AND SUSPENSION OF STANDING ORDERS
The Hedge between the last house on the Chilton Road and the Millennium playing field needs trimming again

12. DATE AND TIMES OF NEXT MEETINGS
Monday 12th October in the hall (to be confirmed)

Monday 16th November - this is also the date of the Village Hall Agm. It was suggested that the Parish Council held their meeting after the Village Hall AGM. This will be discussed with the Village Hall Management Committee

Monday 7th December – Budget Meeting.

Meeting closed 8.15

Meeting: September 14th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON
MONDAY SEPTEMBER 14TH 2009 AT THE CRICKET CLUB

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
APOLOGIES FOR ABSENCE
APPROVAL OF MINUTES JULY 27TH 2009
MATTERS ARISING FROM THE MINUTES
CHRISTMAS PLANS
PLANNNING MATTERS
HIGHWAYS AND OPEN AREAS
LIGHT AT COUSINS PIECE
TUG OF WAR
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
New bus timetables – comments by 25th September
Request for people to join Education Appeals Panel
Playing Field Association Newsletter
Review of Neighbourhoood Action Groups

ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: July 7th 2009

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JULY 27TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Mrs Dormer, Edmonds, Miss Gibson, Hytten, Mrs Towell, ,Mrs Timberlake District Councillor Smith, 3 members of the public, Parish Clerk.

2. APOLOGIES
Cllr Brown, Cllr Hytten in the chair.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Speeding - to be pursued with Police
Light outside bungalows – to be pursued with electricity
APPROVAL OF MINUTES JUNE 15TH 2009
Agreed as a true record -

4. MATTERS ARISING FROM THE MINUTES
Stockwell. A contractor, Mr Tom Edmunds has been suggested. Cllr Mrs Timberlake will contact him.
There are potholes outside the pub and on the Winchendon road which will be reported.

5. LANES AND HIGHWAYS
Grit bins will be repaired before winter.
There will be no further action re dog bins at present
AVDC have repaired the signs at Manor Villas and Church Piece.
Tug of War with Cuddington - deferred.

6. PLANNING
None

7. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

8. CORRESPONDENCE
Distributed

9. SUMMARY AND SUSPENSION OF STANDING ORDERS
Proposed incinerator at Calvert - there was some discussion about the plans, and Cllr Mrs Towell suggested the PC looked at an existing one in action.
It was noted that flood warnings are now available on the Environmental Agency Website

10. DATE AND TIMES OF NEXT MEETINGS
Monday September 14th 2009 at the cricket club
Monday 12th October in the hall (to be confirmed)

Meeting: July 27th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY JULY 27TH 2009
IN THE VILLAGE HALL

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
APOLOGIES FOR ABSENCE
APPROVAL OF MINUTES JUNE 15TH 2009
MATTERS ARISING FROM THE MINUTES
PLANNING MATTERS
HIGHWAYS AND OPEN AREAS
LIGHT AT COUSINS PIECE
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of Audited accounts
CORRESPONDENCE
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: June 15th 2009

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JUNE 15TH 2009 IN THE CRICKET CLUB AT 7.30P.M.

1. PRESENT
Cllrs Brown, Dormer, Edmonds, Hytten, Towell, Parish Clerk, 2 members of the public

2. APOLOGIES
Cllr District Councillor Smith, Cllr Miss Gibson, Timberlake

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
No Comments received from the public

4. APPROVAL OF MINUTES MAY 11TH 2009
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Stockwell. A contractor, Mr Tom Edmunds has been suggested.

Next meeting.

Cuddington Road potholes in hand.

The Trust has agreed to a grant of £ 90.00 towards preliminary work.

Churchill Lorries have lost contract so will not be passing through for the moment.

6. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee: Cllr Edmonds suggested Cllr Mrs Dormer, seconded Cllr Mrs Towell all agreed.

7. LANES AND HIGHWAYS
Kerbing gap by Church to be discussed with Highways – Cllr Brown will arrange a site meeting.

8. PLANNING
Furze Farm extension - passed

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
External auditors have signed off on the accounts. Comments were reviewed and action agreed.

10. CORRESPONDENCE
Thames Valley Police Open Day 8th August at Sulhampstead near Reading
Invitation to Civic Service – St Mary’s Church Aylesbury 14th June at 4.00 pm
War Memorials Trust Conference 15th July
Local Development Framework – Core Strategy
Standards Committee minutes and Agenda

11. SUMMARY AND SUSPENSION OF STANDING ORDERS
Hedges adjacent to Winchendon road houses need cutting as does hedge by Rosary.

12. DATE AND TIMES OF NEXT MEETINGS
Monday July 27th 2009
Monday September 14th 2009

Meeting: June 15th, 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY JUNE 15TH 2009
AT THE CRICKET CLUB 7.30pm

AGENDA:

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MAY 11TH 2009

MATTERS ARISING FROM THE MINUTES

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee

PLANNNING MATTERS
Furze Farm side and rear extension - passed

HIGHWAYS AND OPEN AREAS
Prohibition order between Long Crendon and Chearsley 3 weeks between 22nd June and 22nd September

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of Audited accounts

CORRESPONDENCE
Thames Valley Police Open Day 8th August at Sulhampstead near Reading
Invitation to Civic Service – St Mary’s Church Aylesbury 14th June at 4.00 pm
War Memorials Trust Conference 15th July
Local Development Framework – Core Strategy
Standards Committee minutes and Agenda

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: May 11th, 2009

DRAFT MINUTES OF THE MEETING OF
THE PARISH COUNCIL
HELD ON MONDAY MAY 11TH 2009
IN THE CRICKET CLUB AT 7.30P.M.

1. PRESENT
Cllrs Brown, Edmonds, Miss Gibson, Hytten, Mmes Timberlake and Towell, e, 3 members of the public, Parish Clerk,

2. APOLOGIES
Cllr Mrs Dormer District Councillor Smith, Police representatives

3. ELECTION OF CHAIRMAN
Cllr Miss Gibson proposed Cllr Brown, Cllr Mrs Towell seconded. All agreed.
Declaration of acceptance of office was signed

4. ELECTION OF VICE CHAIRMAN
Cllr Brown proposed Cllr Hytten, seconded Cllr Mrs Timberlake, all agreed. Declaration of acceptance of office was signed

5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
A kissing gate has been replaced on the Aylesbury road, supplied by county and installed by property owners

6. APPROVAL OF MINUTES MARCH 9TH 2009
Agreed as a true record

7. MATTERS ARISING FROM THE MINUTES

Stockwell : The Trust has agreed to a grant of £ 90.00 towards preliminary work.
Cllr Mrs Timberlake also reported that she had received quotes for the path across the green, and had submitted a grant application to be decided in June

Cllr Hytten proposed a web cam on the Green. There was some discussion about this- 3 for and 3 against.

Grit bins to be replaced/repaired- next agenda

Road to Cuddington- Cllr Edmonds advised the meeting that repairs were in hand.

8. FREEDOM OF INFORMATION ACT
Adopted

9. RISK ASSESSMENT
Review of Insurance Policy- agreed
Fidelity Insurance - agreed
Asset Register - agreed

10. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group- Cllr Mrs Timberlake
Village Hall Management Committee – next meeting

11. LANES AND HIGHWAYS
Kerbing gap by Church to be discussed with Highways – Cllr Brown will arrange a site meeting.

12. PLANNING
Michaelmas cottage have had a visit from the Planning department regarding their comments on Dieudonne Dark Lane.

13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

14. CORRESPONDENCE
A letter has been received from Mrs Tillier regarding the Millennium field . It was noted that the field had been leveled and mowed. The Clerk has answered Mrs Tilliers comments.
Mrs Tillier suggested a survey of usage which the Parish Council decided was not appropriate at present.

15. SUMMARY AND SUSPENSION OF STANDING ORDERS
Mrs Timberlake suggested looking into the ‘Ambulance Community responder scheme- she willl bring more information to next meeting

Reports have been received of care nurses speeding in the village. This will be reported.

Cllr Brown revived the matter of the Cuddington Tug of war – he will investigate further

A letter has been sent to the owner of Hawsbridge farm by Highways asking him to make good the damage to the bank opposite his barns. A second letter will be sent if no action is taken.

16. DATE AND TIMES OF NEXT MEETINGS
Monday June 15th 2009

Meeting: May 11th, 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY MAY 11th 2009
AT CHEARSLEY CRICKET CLUB 7.30pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MARCH 9 2009

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING

FREEDOM OF INFORMATION ACT

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group
Village Hall Management Committee

PLANNNING APPLICATIONS

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Appointment of Auditors

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: March 9th, 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MARCH 9TH 2009
IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown , Mrs Dormer Edmonds, Miss Gibson, Hytten Mmes Timberlake and Towell, District Councillor Smith, Police representative, 3 members of the public, Parish Clerk,.

2. APOLOGIES
There were no apologies

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Rubbish on Cuddington road. AVDC do a litter pick twice a year - Clerk will advise litter line.

It was agreed that a padlock with a combination be put on the gate of the Millennium recreation ground.

The Parish Council is looking into the possibility of re-installing a red telephone box

4. APPROVAL OF MINUTES FEBRUARY 9TH 2009
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Stockwell: Cllr Mrs Timberlake reported that Paul Howden from Avdc Leisure had visited the village on 16th February to discuss what can be done. Mrs Timberlake will consult with other interested parties including Perry Smith and Mrs and Mrs Allen. She has had a quote for £90.00 for 10 volunteers to come and clear vegetation. It was agreed that the Trust should be applied to for the £90.00

Cllr Mrs Timberlake also reported that she had received quotes for the path across the green, and had submitted a grant application

Cllr Hytten proposed a web cam on the Green .

Cllr Brown has inspected the field and the cricket club has agreed to work on the surface after Cllr Edmonds son has leveled it.

6. LANES AND HIGHWAYS
Boarstall has been supported in their resistance to large Lorries carrying ballast for the bunds.

7. PLANNING
The demolition of Dieudonne in Dark Lane and the erection of a replacement dwelling have been withdrawn.

8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

9. CORRESPONDENCE
Distributed

10. SUMMARY AND SUSPENSION OF STANDING ORDERS
Cllr Smith suggested putting electric fencing in the parking area when it is being used. A Notice has been put up asking people to park nose inwards to avoid fumes blowing over the properties in Chestnut view.

11. DATE AND TIMES OF NEXT MEETINGS
Monday April 10th 2009

Site Meeting

at
DIEUDONNE
Dark Lane, Chearsley

DEMOLITION OF BUNGALOW AND ERECTION OF NEW PROPERTY
08/02813/APP

SATURDAY APRIL 25TH 2009 AT 10.00 AM
OUTSIDE THE PROPERTY

S C Clark, Clerk,

2 Church Lane, Chearsley
01844 201 208
chearsleypc@tesco.net

Comments can be addressed to
Development Control,
A V D C
66 High Street, Aylesbury HP 20 1SD

Details of the application can be found in Planning Applications at the AVDC website using the reference 08/02813/APP

Meeting: April 20th, 2009

PROVISIONAL AGENDA FOR THE
ANNUAL PARISH COUNCIL MEETING
TO BE HELD ON MONDAY 20TH APRIL 2009
AT 7.30 P.M.
IN THE VILLAGE HALL

Minutes of 2008 Annual Parish Meeting

Chairman’s Report
Future and on- going plans –
Kerbing
Path across the Green
Red telephone box
Web cam on the Green for website
Christmas tree on the Green
Millennium recreation ground

District Councillors’ Report

County Councillor’s Report

Financial Report

Village Shop Report

Neighbourhood Watch

Stockwell Project

Police report

Cricket Club Report

Village Car Service

Chearsley Village Trust

Village Hall Report

Any Other Business

Members of the Parish Council will be in the Hall from 7.00 to discuss any other matters of concern.

The Chairman invites all members of the Parish to this meeting. Take this opportunity to have your say about what goes on in the village and to hear about current projects.
Nic Brown
Chairman

Minutes: April 7th, 2008

DRAFT MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD IN CHEARSLEY VILLAGE HALL
MONDAY APRIL 7TH 2008
AT 7.30 P.M.

PRESENT:
Councillors Edmonds, Mrs Dormer, Miss Gibson, Hytten, District Councillor Edmonds, 15 members of the public, Parish Clerk

CHAIRMAN’S WELCOME

APOLOGIES:
District Councillor Smith, Cllr Mrs Towell, Mrs Timberlake, Mrs Scholefield, Mr J Danish.

MINUTES OF PARISH MEETING OF APRIL 18th 2007
These were approved as a true record.

CHAIRMAN’S REPORT
The Chairman advised the meeting that, with great sadness he had heard that Lizzie Carte had died. Messages of sympathy can be sent to Eric’s email at Chearsley.com, and the Parish Council would send a formal message of condolence.

The Chairman thanked those present for attending. He reported that it had been a quiet year for the Parish Council.

Meetings are held monthly, on the first Monday of the month with the exception of August. Each meeting begins with a public session.

Village issues are discussed, and the Parish Council had monitored planning applications over the year, none of which had been contentious. Precept had increased over previous year. Footpaths and greens are maintained. The Parish Council organises a litter pick twice a year and the Chairman thanks the volunteers who had helped. The police had been in the village several times to monitor speeding at the request of the Parish Council.

Other Matters would be covered further on in the Agenda.

DISTRICT COUNCILLORS’ REPORT
Councillor Edmonds explained that he and Cllr Smith shared responsibility for 6 villages. It had been an interesting year in the District Council.

Cllr Edmonds reported on the following:

The District Council is run using a cabinet structure, not committees, so that not all decisions have to be endorsed by full council.

The new Theatre is being built, and is due to be finished by then end of 2009, and the Waterside development is progressing – this is residential and commercial and is being paid for by the developers (Debenhams).

The District Council receives 60- 80 planning applications per week, some of which go to the Development Control committee depending on size and impact

Council housing stock was being transferred to the housing association. And houses are being refitted.

There is a plan to implement collections of green waste on a fortnightly basis for composting at an open site near Buckingham.

Public transport is still an issue and the Council are still fighting to improve matters.

Planning matters are usually resolved to most people’s satisfaction.

Speed monitoring officers are out on the roads with speed guns.

COUNTY COUNCILLOR’S REPORT
County Councillor Michael Edmonds advised the meeting that there had been a budget increase of 4.5% which was less than any other country in the UK.

The educational record in the county is good. There has been a 7% increase in the cost of road maintenance, but County have put £ 3.5 million into upgrading roads.

Cllr Edmonds explained the Pathfinder Initiative for efficiency improvement between the 4 districts and the County – to rationalise services for example having one centralised legal department not five.

Waste disposal costs have gone up, and new sites are being looked at.

The problem of waste disposal is being looked at. At present all refuse goes to the Calvert landfill site. The Council is looking into incinerators and additional recycling. NAG – police liaison groups which are cluster meetings with council, planning department, highways and police.

POLICE REPORT
The Chairman welcomed the Police Community Support Officers, Sue Jones and Caroline Day. They explained that they carried out beat officer patrols, neighbourhood policing, discussion of issues and liaison with councils. NAG was set up to discuss policing issues with residents and Parish Councils.

FINANCIAL REPORT
(Not attached)
The cricket club have agreed to continue maintaining the Millennium Recreation Ground.

VILLAGE SHOP
Cllr Brown reported that since December 06 when the shop closed there have been meetings and discussions. He then introduced Janine who took possession of the shop today. It is hoped that the shop will open in June after the necessary alterations have been carried out.

The Chairman proposed a vote of thanks to Cllr Brown for all his hard work.

STOCKWELL PROJECT
Fred Perry has been in touch with Biodiversity Officer at AVDC regarding the crested newts. Volunteers are needed

NEIGHBOURHOOD WATCH
The ringmaster network is still in operation. There are eight representatives
There was a walk in burglary last week.

CONDITION OF LANES
Parking on verges is a problem. This has been pursued with PCSO. Cllr Brown agreed that he would focus on parking issues now the matter of the shop was resolved

SPEEDING MEASURES
The police have been in the village several times with speed guns.

VILLAGE CAR SERVICE
The Village Car Service reported 53 requests for transport from 10 members of the community. Volunteers are always welcome. The Chairman proposed a vote of thanks to Jock Scholefield.

CHEARSLEY VILLAGE TRUST
No report.

VILLAGE HALL REPORT
The hall is booked almost every night and is in continual use by the playgroup. A fund raising quiz night was planned. Accounts were published at the Village Hall AGM


ANY OTHER BUSINESS
Village newsletter
Village welcome pack

Meeting closed at 9.20.

Message in a Bottle

An appeal from Debbie Brown, Projects Officer for Buckinghamshire County Council Adult Social Care:

"I am currently working on the Message in a Bottle scheme, which you may on may not have heard of. It basically consists of a plastic bottle containing a leaflet on which you can write you emergency contact details and medical history. The bottle is then placed in the fridge. It is a piece of partnership working, and the fire & ambulance service are well aware of it. It is simply a time saving, and life saving idea. I have been tasked with distributing 7000 of these bottles to vulnerable adults in Bucks. They are currently being given out through day centres, assessment teams, internal homecare etc. Would you be able to distribute some though your meetings, offices, etc? Any help would be greatly appreciated."

More information is available at the Lions Clubs International, and you can contact Debbie at:
Tel: 01296 387002
Email: debbrown@buckscc.gov.uk

Meeting: March 9th 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MARCH 9TH 2009 AT THE VILLAGE HALL at 7.30pm

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Members of the public will be asked to identify themselves prior to speaking

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES FEBRUARY 9TH 2009

MATTERS ARISING FROM THE MINUTES

AGENDA ITEMS FOR ANNUAL PARISH MEETING

OTHER VILLAGE MATTERS

LANES AND HIGHWAYS
Letter from Alan Mitchener

FREEDOM OF INFORMATION ACT

PLANNING APPLICATIONS
The Granary, Aylesbury Road Site meeting report.
Dieudonne Dark Lane – demolition and reconstruction withdrawn

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE
Town and Parish Council Standard Newsletter
Direction of Housing Growth in Aylesbury
Community Policing Awards
Standards Committee Minutes and agenda
Transport Users Group Meeting 21st April
Bucks Local Involvement Network Launch
News for Parishes

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM


DATE AND TIME OF NEXT MEETINGS

APRIL 10TH 2009 Annual Parish Meeting

Minutes: February 9th 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY FEBRUARY 9TH 2009 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs Brown , Edmonds, Miss Gibson, Hytten Mmes Timberlake and Towell, District Councillor Smith, Police representative, Parish Clerk,.

2. APOLOGIES

Cllr Mrs Dormer.


3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM


4. APPROVAL OF MINUTES JANUARY 12TH 2009

After correcting the minutes to shown that the grant from Councillor Edmonds was for kerbing the lanes, minutes were approved as a true record.


5. MATTERS ARISING FROM THE MINUTES

A proposal to erect a Christmas tree on the green had been made. To be discussed at the Annual Parish Meeting.

The Cricket club would like to use the parking area in the Millennium field. A replacement padlock to be obtained with 4 key and a key given to the Cricket club. The Community Safety Officer also offered to hold a key and names of key holders will be put on the notice board.

Stockwell.
Cllr Mrs Timberlake reported that Paul Howden from Avdc Leisure was visiting the village on 16th February to discuss what can be done. Mrs Timberlake will consult with other interested parties including Perry Smith and Mrs and Mrs Allen.

Salt bins
It was suggested that an additional one be placed at the Dark Lane end of Hicks Path.
The salt bins have not been refilled because the council has run out of grit.

Graffiti to be cleared from bus stops.

The Verges at Axe bridge cowsheds below the railway bridge are being eroded. This has been reported to Highways.

A proposal has been made to obtain a red telephone box – costings to be obtained for the Annual Parish Meeting

6. LANES AND HIGHWAYS

Covered in matters arising

7. HIGHWAYS

Covered in matters arising.

8. PLANNING

An application has been received for an extension to Prospect Cottage. Site meeting to be arranged.
The demolition of Dieudonne in Dark Lane and the erection of a replacement dwelling. A site meeting has been arranged for Saturday 17th Jan at 9.30 a.m.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE

Distributed

11. SUMMARY AND SUSPENSION OF STANDING ORDERS

Boarstall Golf club.

Concern had been expressed about the number of Lorries being used to shift earth to form the bunds between the golf club and the motorway. The Parish Council will object to the application and canvas opinion in the village.

Cllr Mrs Timberlake is looking into the possibility of a grant for the path across the green


A village litter pick and general tidy up will be arranged at the next meeting. Cllr Ms Gibson will head up a task force to look for general problem areas in the village and how to resolve them.

12. DATE AND TIMES OF NEXT MEETINGS

Monday March 9th 2009
Monday April 10th 2009

Meeting: February 9th 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY FEBRUARY 9TH 2009 AT THE VILLAGE HALL at 7.30pm

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Members of the public will be asked to identify themselves prior to speaking

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES JANUARY 12TH 2009

MATTERS ARISING FROM THE MINUTES

OTHER VILLAGE MATTERS

LANES AND HIGHWAYS

Local Area Delegated Budget 2009-2010

PLANNNING APPLICATIONS

Prospect Cottage – rear extension. Site meeting to be arranged

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE AND TIME OF NEXT MEETINGS

March 9th 2009
April 10th 2009

Minutes: January 12th 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JANUARY 12 2009 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs Brown , Mrs Dormer, Edmonds, Miss Gibson, Hytten Mmes Timberlake and Towell, District Councillor Smith, 5 members of the public, Parish Clerk.

2. APOLOGIES

There were no apologies.


3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXI


4. APPROVAL OF MINUTES 24TH NOVEMBER 2008

After correcting the minutes to shown that Councillor Edmonds had been present, agreed as a true record. Proposed Cllr Edmonds seconded Cllr Ms Gibson.

5. APPROVAL OF BUDGET AGREED 8TH DECEMBER 2008

Agreed as a true record. Proposed Cllr Mrs Timberlake, seconded Cllr Mrs Dormer

6. MATTERS ARISING FROM THE MINUTES

Kerbing grant has been confirmed as £ 8,000.00. The Chairman thanked Cllr Edmonds for his efforts on behalf of the village. White lines have been painted where the kerbs are to be installed.

Cllr Edmonds has also allocated a grant of £ 500.00 towards the Stockwell project from the Community Leaders’ Fund. There is now £1500.00 in reserve for this project. Cllr Mrs Towell will contact Perry Smith and request an update prior to next meeting.

Cllr Mrs Timberlake has additional information re other grants available- next agenda

A proposal has been made to put a Christmas tree on the Green – sponsorship to be sought. Cllrs Hytten and Mrs Timberlake to make inquiries.

7. LANES AND HIGHWAYS

Parking in school Lane.

A letter has been received from Mr Peter Allen regarding the additional parking. This was distributed to the meeting. It was agreed that the Clerk would prepare a dossier for him regarding this project.

All agreed that the Parish Council had unanimously rejected the proposal after it was raised again at the Annual Parish Meeting in May 2008, and their opinion had not changed.

A problem with the sewerage system at the bottom of Church Lane had been reported.


8. HIGHWAYS

Covered in the adjournment.

9. PLANNING

An application has been received for the demolition of Dieudonne in Dark Lane and the erection of a replacement dwelling. A site meeting has been arranged for Saturday 17th Jan at 9.30 a.m.


10. ORDERS FOR PAYMENT AND FINANCIAL MATTERS


11. CORRESPONDENCE

Distributed

12. SUMMARY AND SUSPENSION OF STANDING ORDERS

The Chairman felt that good progress was being made. Answers might not always be available immediately but he is always working behind the scenes.
A suggestion had been made that the Parish council could install an old style red phone box. This will be looked into.

Cllr Mrs Timberlake is looking into the possibility of a grant for the path across the green

District Cllr David Smith commended the Parish Council for reducing the precept this year.

A village litter pick and general tidy up will be arranged at the next meeting. Cllr Ms Gibson will head up a task force to look for general problem areas in the village and how to resolve them.

13. DATE AND TIMES OF NEXT MEETINGS

Monday March 9th 2009
Monday April 10th 2009

Meeting: January 12th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JANUARY 12TH 2009 AT THE VILLAGE HALL at 7.30pm

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Members of the public will be asked to identify themselves prior to speaking

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 24TH NOVEMBER 2008

APPROVAL OF BUDGET AGREED 8TH DECEMBER 2008

MATTERS ARISING FROM THE MINUTES

OTHER VILLAGE MATTERS

LANES AND HIGHWAYS

PLANNNING APPLICATIONS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE AND TIME OF NEXT MEETINGS

BUDGET MEETING DECEMBER 8TH 2008


ADDITIONAL AGENDA ITEMS SHOULD BE SUBMITTED TO THE CLERK OR CHAIRMAN A WEEK BEFORE THE NEXT MEETING

Minutes: December 8th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY DECEMBER 8TH 2008 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs Cllr Brown Mrs Dormer, Miss Gibson, Hytten, Mrs Timberlake, 2 members of the public, Parish Clerk.

2. APOLOGIES

Cllr Mrs Towell

3. BUDGET DISCUSSION

Grant to Hall – it was agreed that this should be withheld again in the next financial year, but the Trust be invited to submit an application at the Annual Parish Meeting

Clerk – hourly rate to be raised to £ 8.50

Millennium field grass cutting - A site meeting had been agreed at the Previous meeting and Cllr Edmonds offered to send his son in with the Topper – the chairman thanked him for his generosity

In view of the level of the reserves, Cllr Edmonds proposed reducing the precept by £1000.00 to £5,500.00
The Chairman proposed leaving it the same as the previous year.

Cllr Hytten proposed a small reduction bringing it down to £ 6,000.00 All agreed.

4. DATE AND TIMES OF NEXT MEETINGS

JANUARY 12TH 2008
FEBRUARY 9TH 2009

Minutes: November 24th 2008

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY NOVEMBER 24TH 2008 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT

Cllrs, Mrs Dormer, Miss Gibson, Hytten, District Councillor Smith, Police representative, 6 members of the public, Parish Clerk.

2. APOLOGIES

Cllr Brown, Cllrs Mmes Timberlake and Towell
Cllr Hytten took the chair in the absence of the Chairman


3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Mrs Tillier reported the salt bin opposite the old school was damaged and had not been filled. This is because there is often a parked car by the bin – Highways to be asked if it can be moved.

Hedge between cricket ground and Chilton Villas has been cut back. More needs to be taken off.

Comments were passed re the condition of the recreation ground.

Copies of minutes and agenda were requested on the chairs prior to meeting. This was done.


4. APPROVAL OF MINUTES OCTOBER 27TH 2008

Agreed as a true record. Proposed Cllr Hytten seconded Cllr Mrs Dormer

5. MATTERS ARISING FROM THE MINUTES

Parking in Dark Lane - the Parish Council had previously decided that the cost of this project was prohibitive.

Broken footpath sign off Cuddington o road has been reported.

Kerbing grant to be re- applied for from Highways

Needlemakers works – a letter has been received from the Planning department saying no unauthorised work has been carried out.

A Land registry search to be submitted for land by the telephone box.


6. OTHER VILLAGE MATTERS

Millennium Recreation ground- the condition was raised in the adjournment. Cllrs Brown and Hytten to arrange site meeting with the complainant- see adjournment

A complaint has been received about the damage to the bank opposite the Pightle in Church lane were building work is being carried out. Occupants to be asked to make good the damage when work is completed.

7. HIGHWAYS

Covered in the adjournment.

8. PLANNING

Regency Cottage – double detached garage with storage room above- WITHDRAWN
The Pightle- letter from Planning and resubmission of application- this has now been approved.
Prospect Cottage – rear extension- refused
Needlemakers- fell one ash tree


9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE

Distributed


11. SUMMARY AND SUSPENSION OF STANDING ORDERS

Police Speed detectors have been requested


12. DATE AND TIMES OF NEXT MEETINGS

BUDGET MEETING DECEMBER 8TH 2008
JANUARY 12TH 2008
FEBRUARY 9TH 2009

Next Meetings

The next meetings of the Chearsley parish Council will be held on the second Mondays of January and February 2009, 7:30pm at the Village Hall.