4 Nov 2010

Meeting: November 8th 2010

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY NOVEMBER 8TH 2010 AT THE CRICKET CLUB AT 7.30pm
 
AGENDA

APOLOGIES FOR ABSENCE
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES SEPTEMBER 13TH  2010

MATTERS ARISING FROM THE MINUTES
Kerbing
Wind farm at Wingrave
Bonfires
Hedges at Village Hall
Salt bins
Aircraft
PLANNNING APPLICATIONS 
Land adjoining the View, Winchendon Road - 4 detached dwellings with associated access
HIGHWAYS AND OPEN AREAS
Traffic Calming
NAG meeting report
Christmas tree lighting – various correspondence.

REMEMBRANCE SUNDAY
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
Aylesbury Vale Strategic Partnership newsletter
Planning workshop
Electoral review of Buckinghamshire
LAP and NAG Meetings
Call for comments of the Big Society
Rural Insights Review – request for comments
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS
Monday 13th December 2010 –budget meeting
Monday 10th Jan 2011
Set further 2011 meetings

Minutes: October 11th 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY OCTOBER 11TH IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown, Mrs Dormer, Hytten, Miss Gibson, Mrs Timberlake,  Mrs Towell, 5 members of the public, Parish Clerk
   
2. APOLOGIES
Cllr Edmonds and District Councillor Smith.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Electricity on the Green to power lights for Christmas tree and other events.  Paul Oliver has investigated the possibility of putting a power source on the Green instead of running a cable from the pub.  Labour will be provided free of charge and the net cost ex vat would be £ 818. for EDF supply and £ 465 for feeder pillar, cables etc would be £600.00, and these would have to be trenched.  Paul advised the meeting that EDF would deal with planning when public areas are involved.  

It was suggested that as the cost was high this should be an agenda item for Annual parish Meeting and the possibility of hiring a sleeping policeman for cables should be looked into for this year.  The Chairman thanked Paul for his contribution.

It was suggested that as a fund raising item Christmas baubles with children’s names on them could be sold at the shop.

4. APPROVAL OF MINUTES SEPTEMBER 2010
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES

Kerbing. Highways have been contacted and responded regarding verges in Dark Lane.

Bonfires. These have been reported to environmental health.

Hedges around Hall Grounds. Mrs Dormer reported that these would be trimmed before the Remembrance Day Service.

Salt bins have been filled. Cllr Hytten will contact D Smith again re costings for filling and replacing salt bins.

Civil Aircraft over village.  Flight paths have changed, and further information being sought.

Bench by War memorial are to be re-painted.

Wind farm at Wingrave – situation being monitored.

6. PLANNING

The Rosary – tree felling-   no objection

7. HIGHWAYS AND OPEN AREAS
Winter Maintenance Review – distributed 
Date of next litter pick Saturday 30th October 9.30
Millennium Recreation Ground.  The Chairman has had a meeting re the ending of the lease and has arranged another meeting next week to discuss the way forward.

8. REMEMBRANCE SUNDAY

Sunday 14th November at 10.45.    Clerk to collect wreath.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE

Fund Raising Training
Incinerator Planning application- Message from SAVI
Letter from Mr Heybrook re Millennium Field Lease
Letter from Mr John Fowler regarding Parish Council operations - the chairman has drafted and distributed a response.

ANY OTHER BUSINESS

Dieudonne- Dark Lane. The Chairman has met the builder who has promised to keep the site in good shape and make good any damage. 

Benches on green were ordered on 15th September. Plaques to be ordered. 
Chairman has visited property owners adjoining Hicks Path and all agreed to cut back hedges.

Total oil van deliveries to be monitored.

Marion Grapes reported that Highways had been contacted regarding a Traffic speed indicator device, and this was being actively pursued.  Chairman proposed a vote of thanks to Marion and Clare Lazaruk for their work.

It was noted that the bus stops still showed 260 bus number not 110 – to be reported to Arriva.  Cllr Mrs Dormer reported a block drain by the bus stop causing flooding in wet weather

Cllrs Mrs Dormer and Towell went to Police Nah meeting in Cuddington on 26th September.  Next agenda. 

The Chairman requested that the next meeting be held at the cricket Club

Meeting closed 8.45

11. DATE AND TIMES OF NEXT MEETINGS

8th November
13th December
10th Jan 2011

7 Oct 2010

Meeting: October 11th 2010


CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY OCTOBER 11TH  2010 IN THE VILLAGE HALL AT 7.30pm
AGENDA

APOLOGIES FOR ABSENCE
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES SEPTEMBER 13TH  2010

MATTERS ARISING FROM THE MINUTES
Kerbing
Windfarm at Wingrave
Bonfires
Hedges at Village Hall
Salt bins

PLANNNING APPLICATIONS 
The Rosary – tree felling

HIGHWAYS AND OPEN AREAS
Winter Maintenance Review
Date of next litter pick
REMEMBRANCE SUNDAY

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE
Fund Raising Training
Incinerator Planning application-  Message from SAVI
Letter from Mr Heybrook re Millenium Field Lease
Letter from Mr John Fowler regarding Parish Council operations

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
Monday 8th November 2010
Monday 13th December 2010 –budget meeting
Monday 10th Jan 2010

Minutes: September 13th 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY SEPTEMBER 13TH IN THE VILLAGE HALL AT 7.30P.M.


1. PRESENT 
Cllrs Brown, Mrs Dormer, Edmonds, Hytten, Miss Gibson,  Mrs Towell., 7 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Mrs Timberlake, District Councillor Smith.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Mr Ian Taylor asked a question about kerbing plans, due to the damage to the verge adjoining his property due to building work at Dieudonne in Dark Lane.  David Smith from Highways has been out to have a look and advised Mr Taylor that this area was not included in the Parish Council’s plans for kerbing.   Records have been checked and the verge was included.  Copies of correspondence to be sent to Highways. The Chairman will have a meeting with Mr Taylor to discuss situation.

Grass cutters on buggies doing damage to verges – to be reported to Matt Partridge at AVDC

Noxious bonfires at the back at the allotments have been reported.  Chairman will investigate and identify perpetrator.

Dumper trucks at Dieudonne are damaging the lane .Highways and planning to be advised.

A complaint was received re inadequate actions of Parish council.

Cricket Club extension to Pavilion is now complete and the clubhouse is available for hire

4. APPROVAL OF MINUTES JULY 2010

Proposed Cllr Edmonds seconded Cllr Mrs Dormer. Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES

The Chairman proposed a vote of thanks to Claire Lazaruck and Marion Grapes for their work on traffic calming application.

There is a TISID system that can be rented for 2 weeks for £ 100.00 to monitor 3 locations.

6. PLANNING

Chearsley Village Hall - replace window with glazed door and side panel, patio area and awning- Passed
Dieudonne Dark Lane – replacement dwelling – alteration of pitch of roof.  NO objection if finishing ridge is the same.


7. HIGHWAYS AND OPEN SPACES

Mrs Timberlake sent a note to say Christmas tree will be delivered on the 20th November and lights will be switched on 3rd December.  Chairman to liase with PCC re carols etc.

Best Kept Village Competition.  The Chairman proposed bulb planting and entry into a competition.  After an animated discussion votes were taken, 2 in favour, 2 against and 2 undecided.  Cllr Edmonds proposed this be put on Agenda of Annual Parish Meeting.

A generic 50 MPH speed in limit is being imposed I area 11.

Hedge at Millennium field has been cut back

8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

9. CORRESPONDENCE


Postponed LTP3 Public consultation
Bucks Local History Network
Wind power station in Wingrave
Rural Focus Network
Playing Field Magazine
560 copies of Are You ready Booklet…. To be distributed

ANY OTHER BUSINESS

Chairman has asked for quotes for the bench by the war memorial to be repainted

Hedge by Village Hall and Willow hedge need trimming .Cllr Mrs Dormer to pursue

Aviation noise increasing – environmental health to be consulted.  Cllr Mrs Towell to investigate.
A response has been received re Tug of War with Cuddington but agreed date not possible- to be re-arranged

10. DATE AND TIMES OF NEXT MEETINGS

11th October
8th November
13th December
10th Jan 2011

It was noted that in the absence of the Chairman and Vice Chairman those others attending could elect a temporary chairman for the evening.

9 Sep 2010

Meeting: September 13th 2010

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY SEPTEMBER 13TH 2010 IN THE VILLAGE HALL AT   7.30pm

AGENDA

APOLOGIES FOR ABSENCE
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES JULY  29th  2010

MATTERS ARISING FROM THE MINUTES

PLANNNING APPLICATIONS 
Chearsley Village Hall - replace window with glazed door and side panel, patio area and awning- Passed
Dieudonne Dark Lane – replacement dwelling – site meeting needed

HIGHWAYS AND OPEN AREAS
Delegated budget and VAS signs
Christmas Lights and Carols on the Green
Best Kept Village
Speed Limit review

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE
Postponed LTP3 Public consultation
Bucks Local History Network
Wind power station in Wingrave
Rural Focus Network
Playing Field Magazine
560 copies of Are You ready Booklet….

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
Monday 11th Oct 2010
Monday 8th November 2010
Monday 13th December 2010 –budget meeting
Monday 10th Jan 2010

Minutes: July 29th 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON THURSDAY JULY 29TH 2010 IN THE VILLAGE HALL AT 7.30P.M
.

1. PRESENT

Cllrs Brown, Mrs Dormer, Edmonds, Mrs Timberlake,  District Councillor Smith., 1 member of the public, Parish Clerk, 
   
2. APOLOGIES
Cllrs Hytten, Miss Gibson,   Mrs Towell.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUMThere were no comments from the public.

4. APPROVAL OF MINUTES JUNE 2010
Proposed Cllr Brown seconded Cllr Edmonds. Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES

Benches on Green.  The chairman has the matter in hand.

The chairman has visited property owners adjoining Hicks Path and Farmyard footpaths and hedges will be trimmed.

Hedge at Millennium Recreation Ground – a second quote has been requested and the work will be done as soon as this is received.

Salt bins.  Location of current bins has been surveyed and replacement bins will be in the same places with an additional one in Lower Green Lane.  Cllr Hytten has been in contact with Highways.  Contract cost will be 450.00 from Highways. 

Dog bins will be on agenda of next Annual Parish meeting

The Chairman and Vice Chairman have surveyed Millennium Field which is well maintained and usable, although signs are confusing.  The Chairman will talk to Mr Heybrook re lease of field.

6. PLANNING
The Old Granary - Site meeting to be held at 3.00 pm on Monday 2nd August. 
No objection to Village Hall application

7. HIGHWAYS
An application has been submitted to the Local Area Fund for traffic calming measures with the help of Claire Sampson and Marion Grapes.    The fete committee has agreed to contribute to any measures approved. 
It was noted that the Police will lend a Speed Indicator Device if there are volunteers to operate it.

8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

9. DATE AND TIMES OF NEXT MEETINGS


13th September
11th October
8th November
13th December
10th Jan 2011

It was noted that in the absence of the Chairman and Vice Chairman those others attending could elect a temporary chairman for the evening.

24 Jun 2010

Meeting: June 28th 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JUNE 28TH 2010 IN THE VILLAGE HALL AT 7.30pm

AGENDA

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES MAY 21st 2010

MATTERS ARISING FROM THE MINUTES

PLANNNING APPLICATIONS 
The Long House-  demolition of rear porch and store, erection of rear glass link and garden room,  garden terraces

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: May 21st 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 21ST 2010
IN THE VILLAGE HALL  AT 7.30 P.M.

1. PRESENT
Cllrs Brown, Mrs Dormer, Miss Gibson, Hytten, Mrs Towell, 3 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Mrs Timberlake,  Cllr Edmonds, District Councillor Smith.

3. ELECTION OF CHAIRMAN
Cllr Hytten proposed Cllr Brown, Cllr Mrs Timberlake  seconded. All agreed.
Declaration of acceptance of office was signed

4. ELECTION OF VICE CHAIRMAN
Deferred to next meeting

5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

The potholes will be repaired in the next few days.

The dog fouling information in the newsletter was very helpful. Dog bins are being considered. The nudist who had been seen on the Chilton road has been apprehended. 

There have been complaints  about cricket balls going over into gardens.  

Speeding signs had to be taken down on the instructions of Highways .Cllr Hytten is meeting with John Bercow MP this week to raise the matter.

6. APPROVAL OF MINUTES MARCH 2010
Agreed as a true record

7. MATTERS ARISING FROM THE MINUTES
Grit bins to be replaced.  It was agreed that £600.00 should be drawn down from reserves to fund this

8. RISK ASSESSMENT
Review of Insurance Policy- the insurers to be asked to come out for  a site visit.
Fidelity Insurance - agreed
Asset Register - agreed

9. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group- Cllr Mrs Timberlake
Village Hall Management Committee – Cllr Mrs Dormer.

10. RESPONSIBLE FINANCIAL OFFICER
Parish Clerk

11. LANES AND HIGHWAYS
 

12. PLANNING

13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

14. SUMMARY AND SUSPENSION OF STANDING ORDERS


It was noted that the "Nottingham Knockers" were back ,  and a Y-registered Capri had been seen speeding in the area

15.    DATE AND TIMES OF NEXT MEETINGS

Monday June 4th 2010
Monday June 28th 2010
Monday 29th July 2010

20 May 2010

Minutes: March 1st 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MARCH 1ST 2010 IN THE VILLAGE HALL


1. PRESENT
Cllr Brown, Hytten, Mrs Dormer, Edmonds, Miss Gibson, Mrs Timberlake, Mrs Towell
8 members of the public, Parish Clerk.
   
2. APOLOGIES
Cllr Miss Gibson. District Cllr Smith. 

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

The matter of the development of the garden to the rear of the Old House in School Lane was raised by owners of adjoining properties in Old Plough Close. This will have a significant impact on these properties and there was concern about the access on Aylesbury Road.  A site meeting was arranged for Saturday 6th March.

A complaint has been received about dogs being walked on the Millennium Recreation ground.   A member of the public pointed out that there was no suitable place for people to exercise their dogs when they also had a buggy and small children.  The Chairman agreed to look into the matter.

4. APPROVAL OF MINUTES 25th JANUARY 2010
Agreed as a true record.

5. MATTERS ARISING FROM THE MINUTES

Lanes and Highways.

It was noted that the conditions of the roads going into village was still unsatisfactory. The Bridge at Cuddington was particularly dangerous.

Cllr Edmonds advised the meeting that action was being taken.

6. PLANNING
See adjournment.

7. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

8. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS
Road conditions were again raised.  There are inadequate signs at the Cuddington Bridge site, and temporary repairs are not strong enough. Councillor Edmonds assured the meeting that matters were in hand. It was also noted that drains and ditches needed clearing.

Speeding in the village is still a problem.  The Parish Council would consider requesting the loan of the Speed Activated Device again. The police are monitoring the situation. Cllr Edmonds advised the meeting that the speed limit review was in process for this area.

The litter pick was a success and it was agreed it should take place every three months.

The matter of dog fouling was raised again.

9. DATE AND TIMES OF NEXT MEETINGS

April 17th 2010 – Annual Parish Meeting
May 10th 2010 – Annual General Meeting

11 May 2010

AGM - revised date

Please note  - the date of the next meeting of the Parish Council will be the 24th May, and not the 17th May as previously advertised.

8 May 2010

Annual General Meeting: Monday 24th May 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MAY 24th 2010 IN THE VILLAGE HALL AT 7.30pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES MARCH  2010

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING 

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group
Village Hall Management Committee

PLANNNING APPLICATIONS 

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS Appointment Of Auditors and approval of 2009/2010 accounts

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

17 Apr 2010

Minutes: April 20th 2009

DRAFT MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD IN CHEARSLEY VILLAGE HALL
MONDAY APRIL 20TH 2009 AT 7.30 P.M.

PRESENT:    
Councillors Brown, Mrs Dormer, Miss Gibson, Mrs Timberlake, Mrs Towell,  14  members of the public, Parish Clerk

CHAIRMAN’S WELCOME

APOLOGIES:
District Councillors Edmonds and Smith, Mr J Daish, Village Trust, Police Representative

MINUTES OF PARISH MEETING OF APRIL 19th 2008
These were approved as a true record, after being amended to show Councillor Brown attended.

CHAIRMAN’S REPORT

The Chairman thanked those present for attending.  He reported that it had been a quiet year for the Parish Council. 

Meetings are held monthly, on the first Monday of the month with the exception of August.  Each meeting begins with a public session.

Kerbing.
The Parish council was very pleased to get funding from Bucks CC for kerbing. The Chairman proposed thanks to County Cllr Edmonds for his support and to Mr John Daish who drew up the original

There are plans in hand to repair and renovate the path across the Green.  The Parish council is looking into the possibility of replacing the grey phone box with a traditional red one.  They have also discussed the possibility of a web camera on the Green.

A Christmas tree on the Green has also been discussed. After the initial outlay on lights etc, the annual cost would be minimal.

The Millennium recreation ground has been levelled and will be cut regularly.  Mrs Scholefield suggested a bench in the gazebo.

The litter bins by the shop and bus stop are not being emptied- this has been reported.

The Chairman stressed that the aim of the Parish council was to improve the village. Plans.  Village issues are discussed, and the Parish Council had monitored planning applications over the year, none of which had been contentious.  Precept had been reduced by drawing down on reserves from previous year. Footpaths and greens are maintained.  The Parish Council organises a litter pick twice a year and the Chairman thanks the volunteers who had helped.  The police had been in the village several times to monitor speeding at the request of the Parish Council.

Other Matters would be covered further on in the Agenda.

DISTRICT COUNCILLORS’ REPORT
Councillor Edmonds sent apologies


COUNTY COUNCILLOR’S REPORT
Councillor Edmonds sent apologies

POLICE REPORT
Apologies

FINANCIAL REPORT

VILLAGE SHOP
The tea rooms are very busy, but the shop needs more support

STOCKWELL PROJECT
Mrs Timberlake reported that grants had been applied for and Vale Volunteers were coming in October to clear the pond, and help manage the vegetation round the pond and ditch

NEIGHBOURHOOD WATCH
Apologies were received from John Daish.  Chearsley has been quiet from crime point of view.

CRICKET CLUB REPORT
The cricket club had a successful year, and the new season had just started.

SPEEDING MEASURES
The police have been in the village several times with speed guns. 
VILLAGE CAR SERVICE
The Village Car Service reported 53 requests for transport from 11 members of the community. Drivers were thanked.  Volunteers are always welcome. The Chairman proposed a vote of thanks to Jock Scholefield.

CHEARSLEY VILLAGE TRUST
Mrs Whiffen sent apologies on behalf of the Trust, and sent a report that £ 835.00 had been allocated to 10 organisations with links to the village.  The main source of income was the Fete, which takes place on alternate years.

VILLAGE HALL REPORT
The Hall is solvent.  A willow structure has been constructed outside and the car park has been painted by CHUF with games.  The next plan is to update the kitchen.  Health and Safety have identified various areas needing improvement.  The hall is booked almost every night and is in continual use by the playgroup.

Priorities and a schedule of work were being drawn up, and comments were requested. 

It was suggested that the Hall be redecorated and that new curtains were needed.

ANY OTHER BUSINESS

Condition of Roads - Cllr Edmonds had sent a message that the pot hole on the way to Cuddington would be repaired in the next few days.

Cllr Mrs Dormer reported that the heating in the Hall was insufficient and needed looking at.

The Chairman thanked those attending the meeting and to the Parish councillors for their work.

The Meeting closed 8.45.

13 Apr 2010

Annual Parish Meeting: April 21st 2010

The Chairman invites all members of the Parish to this meeting. Take this opportunity to have your say about what goes on in the village and to hear about current projects.

PROVISIONAL AGENDA

Minutes of 2009 Annual Parish Meeting

District Councillors’ Report

County Councillor’s Report

Chairman’s Report
High Speed Rail 2
Future and on- going plans

Financial Report

Village Shop Report

Neighbourhood Watch

Stockwell Project

Police report

Cricket Club Report

Village Car Service

Chearsley Village Trust

Village Hall Report

Any Other Business

26 Feb 2010

Meeting: March 1st 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MARCH 1st 2010 AT THE VILLAGE HALL at 7.30pm

AGENDA


To follow.....

Minutes: January 19th 2010

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JANUARY 25TH 2010 IN THE VILLAGE HALL

1. PRESENT
Cllr Brown Hytten, Mrs Dormer, Edmonds, Miss Gibson, Mrs Timberlake, Mrs Towell
3 members of the public, Parish Clerk.

2. APOLOGIES
District Cllr Smith. It was agreed that best wishes for a speedy recovery be sent to him

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Mrs Samson reported that the ditch in the ‘Old Cricket Field’ had had a bridge put over it by Highways. She also complimented the Parish Council on the success of the Christmas tree on the Green.

The Chairman thanked Cllr Ms Gibson for organizing a task force to clear the snow earlier in the month.

4. APPROVAL OF MINUTES NOVEMBER 10TH 2009
There were two amendments to the minutes. Cllr Mrs Timberlake asked that thanks be recorded to Mr John Fallon for his help with the clearing of Stockwell in October. It was also recorded that payments to parish councillors were to re-imburse them for expenditure regarding purchase of Christmas tree and lights.

Agreed as a true record - proposed Cllr Edmonds seconded Cllr Mrs Dormer.

5. APPROVAL OF BUDGET
A precept of £ 6000.00 was agreed for 2010 -2011. Proposed Cllr Edmonds seconded Cllr Hytten.

6. MATTERS ARISING FROM THE MINUTES
Grit bins.
It was noted that no all bins were filled, due to parked cars blocking access. It was suggested that some of the locations be changed and that more grit should be stored at the top of the village. Council approved yellow bins at a cost of £ 400.00 should be looked at. Cllr Edmonds suggested applying to him for Community Leader’s grant towards this project.

7. USE OF CHRISTMAS LIGHTS AT FETE
It was suggested that the Christmas lights could be used at the Fete. An application to be submitted to trust for a spur to put power points on the Green.

8. WEB CAMERA
It was agreed that there would be no further action.

9. LANES AND HIGHWAYS
Closure of Winchendon Road 8th and 9th February

10. PLANNING
There were no planning matters

11. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

12. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
It was agreed to pursue the installation of benches on the Green prior to path repairs.

The Parish council would look into contingency plans for snow clearance in future.

It was noted that overhanging hedges were the responsibility of the landowners, and that this should be bought to their attentions

13. DATE AND TIMES OF NEXT MEETINGS
March 1st 2010

23 Jan 2010

Meeting: January 25th 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JANUARY 25th 2010 AT THE VILLAGE HALL at 7.30pm

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Members of the public will be asked to identify themselves prior to speaking

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES 17th NOVEMBER 2009

APPROVAL OF BUDGET AGREED 7TH DECEMBER 2009

MATTERS ARISING FROM THE MINUTES

OTHER VILLAGE MATTERS

USE OF CHRISTMAS LIGHTS AT FETE

WEB CAMERA

LANES AND HIGHWAYS

PLANNING APPLICATIONS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE

ANY OTHER BUSINESS – PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

DATE AND TIME OF NEXT MEETINGS

Minutes: Budget Meeting 7th December 2009

DRAFT MINUTES OF THE BUDGET MEETING OF THE PARISH COUNCIL
HELD ON MONDAY DECEMBER 7TH 2009 AT THE VILLAGE SHOP AT 7.00P.M.

1. PRESENT
Cllr Hytten Cllrs Edmonds, Mrs Dormer Cllrs Brown, Miss Gibson, Mrs Timberlake, Mrs Towell, Parish Clerk.

2. APOLOGIES
District Councillor Smith,

3. BUDGET

After a review of the figures attached it was agreed :
• There should be no grant to the village hall this year
• The clerk should be granted a pay rise of 2%

The precept for the financial year should be £ 6000.00

Proposed Cllr Hytten, seconded Cllr Brown.

All agreed.

4. DATES OF FUTURE MEETINGS

January 11th 2010

Minutes: November 16th 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY NOVEMBER 16TH 2009 IN THE VILLAGE HALL

1. PRESENT
Cllr Brown Hytten, Mrs Dormer, Edmonds, Miss Gibson, Mrs Timberlake, 3 members of the public, Parish Clerk.

2. APOLOGIES
Mrs Towell

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

There are been a complaint about the speed of traffic during the Remembrance Sunday Ceremony.
APPROVAL OF MINUTES OCTOBER 12TH 2009
Agreed as a true record - proposed Cllr Edmonds seconded Cllr Mrs Dormer.

4. MATTERS ARISING FROM THE MINUTES

There are leaflets re ambulance service volunteers in the shop.

Cllr Mrs Timberlake reported that Stockwell had been cleared and the volunteers had been brilliant. Mrs Timberlake asked for thanks to Geoff Hogbin are recorded. She is in contact with Tom Edmonds regarding de-silting the pond.

A donation of £ 50.00 towards the Christmas tree has been received from the Village Trust. The Tree will be delivered on the 12th December and lights and decorations will be put up on the 18th December. Total cost will be about £200.00. All agreed that this would be acceptable.


5. LANES AND HIGHWAYS

The footpath in the field at the back of Elm Brook Close has been re-seeded.

Parking - Cllr Ms Gibson has been in contact with the police re parking.

It has been suggested that the fete committee might contribute to the cost of vehicle activated speed signs.

6. PLANNING

Planning application for Dieudonne in Dark Lane has been passed by Development Control. It was noted that the Parish Council had objected to the planned building.
7 Church Lane – passed.

7. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

8. CORRESPONDENCE

Bulletin of War Memorial Trust
Submission Core Strategy- Local Development Framework
Long Crendon Day Centre- help needed
Local Paths Initiative

9. DATE AND TIMES OF NEXT MEETINGS

December 7th Budget Meeting