10 Nov 2011

Meeting: November 14th 2011

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY NOVEMBER 14th 2011 IN THE VILLAGE HALL AT 7.15 PM

AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

APPROVAL OF MINUTES  17th OCTOBER 2011 

MATTERS ARISING FROM THE MINUTES

PLANNNING APPLICATIONS 
Tree works
The Birches – Watts Green Window on front elevation and 3 velux windows
The Martins Turnip Close- erection of detached dwelling- refused

HIGHWAYS AND OPEN AREAS

REMEMBRANCE SUNDAY

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Grant to PCC
Budget

CORRESPONDENCE
Letter from Mrs Tillier re Trees on Green
Music in Quiet Places
Bucks Playing Fields newsletter
Street Lighting Energy saving
Welcome Pack for new residents.
Olympic Torch – LAF
Helping Vulnerable Members of Society this Winter - LAF

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
Monday 21st November – Jubilee- fete- Olympics Meeting
Monday 12th December 2011 –budget meeting
21st November to discuss Jubilee/fete/Olympics
Set 2012 meetings

Minutes: 17th October 2011

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY OCTOBER 17TH 2011 IN THE VILLAGE HALL AT 7.30 .PM.

1. PRESENT
Cllrs Brown, Heybrook, Cllr Mrs Lazaruk, Lewis, Mrs Towell, 5 members of the public, Parish Clerk

2. APOLOGIES
Cllrs Edmonds Hytten, Mrs Pauline Parkes

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
Foot path across the Green. There was an objection to digging the path up if the shop was likely to re-open. Mrs Tillier requested a site meeting.

Mrs Tillier also requested a survey of all footpaths in the Village – budget meeting agenda item.
It was noted that the collection time at the post box had been changed to 4 p.m. without prior notification.
A note had been received by some householders re damage to verges that had not been distributed by Parish Council and was unsigned. Pot hole on the Walnut Orchard side of Dark Lane was very deep, and cars are going into verges to avoid it. This has been reported to highways.

The Queen’s Jubilee.
After some discussion it was agreed that a public meeting would be held to discuss the Fete/Jubilee/Olympics and find out what the village wants. Cllr Mrs Lazaruk advised the meeting that the Local area Forum had been looking into the possibility of a beacon for the villages, which could be used again when the Olympic Torch travelled from Stoke Mandeville to London for the Para-Olympics.
Kerbing and Verges. It was noted that delivery lorries could damage the kerbing, and that there was a cost implication if householders request smaller lorries.

School Bell. Next agenda

Shop – no further developments at present.

4. APPROVAL OF MINUTES SEPTEMBER 19TH 2011
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Covered further in the agenda.

6. VALE OF AYLESBURY PLAN

Councillors have documentation from Aylesbury vale giving details of the New Plan. Parishes need to indicate their preferences. Cllr Lewis recommended a presentation to the Village by the Planning Officer to discuss implications and requirements for housing, business, leisure etc.
A Neighbourhood plan, if adopted, will give villages more responsibility and more say in planning matters. A referendum with a 50% majority will be needed to adopt any plan

A Parish Plan or community plan has no statutory force but will detail requirements or needs for future of the village.

There are cost implications to all of the above, which is why a meeting is needed. Cllr Lewis will lead initiative, and a meeting will be arranged in the next 6 weeks.

7. PLANNNING APPLICATIONS
Bramble Bank –single extension – Passed
Land to rear of Old House School Lane 11/01836 APP - one detached dwelling with access onto Aylesbury Rd
The Martins Turnip Close 11/01827/APP Detached dwelling with associated parking and replacement carport for existing dwelling (previous application withdrawn)
Planning Policy Document- community engagement

8. LAF MEETING REPORT

Cllr Mrs Lazaruk attended the Local Area Forum and Neighbourhood Action group Meetings.

NAG - Police telephone number for non emergency calls will change to 101 in November, and emergency number will remain as 999.
There will be speed checks on Winchendon Road in the next few weeks.
Scrap metal theft if on the rise.

LAF - Mobile libraries will stay.
Householders are not liable if some one slips after snow has been shovelled.
Emergency plans are being set up for harsh weather conditions to ensure that elderly and vulnerable people can be provided with food and essential transportation. A skills register will be established (doctors in village, cooks, and owners of 4 x4 vehicles) The Bell Inn has offered to provide food when necessary. Mrs Lazaruk told the meeting that a telephone tree could be set up with the Bell at the top for people who might be able to help.

Next LAF/NAG meeting is in November at Stone. Chearsley will hold a meeting on March 21st at 6.30 for NAG and 7.30 for LAF.

9. HIGHWAYS AND OPEN AREAS
Christmas tree - to be ordered from Briants for 26th November.
Tree Pollarding.
3 Hornbeams should have a cut of 1ft for lower branches.
2 Sycamores – one (next to stump) to be removed completely and the other pollarded.
There was some discussion regarding the walnut tree by the post box and the Chestnut Tree- Councillors to have a look. Next agenda

10. REMEMBRANCE SUNDAY
Mr Peter Grimsdell said that one of his sons serving in the forces should be able to lay the wreath on behalf of the village.

11. FINANCIAL MATTERS
External audit has been returned.


12. SUMMARY AND SUSPENSION OF STANDING ORDERS

The WI will have stalls on the Green on 5th December for Christmas.

Cllr Heybrook will establish areas which have been mowed for wild flower planting.

The Chairman thanked those attending the meeting for their contribution

13. DATE AND TIMES OF NEXT MEETINGS

It was agreed that meetings would begin at 7.15.pm in future.

14th November
12th December- budget meeting

15 Sep 2011

Meeting: September 19th 2011

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY SEPTEMBER 19TH   2011 IN THE VILLAGE HALL AT 7.30 pm
 
AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 5 MINUTES PER PERSON 

APPROVAL OF MINUTES 11TH JULY  2011

MATTERS ARISING FROM THE MINUTES

Time and date of meetings- Letter from Cllr Lewis
School Bell
Footpath over Green
Tree Pollarding- to include walnut tree by phone box

PLANNING APPLICATIONS 
Bramble Bank –single extension – Passed
Land to rear of Old House School Lane 11/01836 APP - one detached dwelling with access onto Aylesbury Rd
The Martins Turnip Close 11/01827/APP   Detached dwelling with associated parking and replacement carport for existing dwelling  (previous application withdrawn)
Planning Policy Document- community engagement
Local Plan

HIGHWAYS AND OPEN AREAS
Best Kept Village results
Grass Cutting
Filling saltbins
Delegated Budget 2011-2012

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Bank mandate for signatories

PUBLIC REVIEW SESSION (SUSPENSION OF STANDING ORDERS)

CORRESPONDENCE
Review of Polling Districts and Polling Places
Electoral Review for Buckinghamshire
Minerals and Waste  Core Strategy Submission consultation
Bucks Sport ‘Give it a Go’Week
Playing Fields Newsletter and AGM
Street Cleaning Schedule 2011-2012
Response to HS2
Draft National Planning Framework
Letter from Mrs Tillier regarding salt bins and verges

DATE AND TIME OF NEXT MEETINGS

Minutes: July 11th 2011

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JULY 11TH 2011 IN THE VILLAGE HALL AT 7.30 .PM.

1. PRESENT
Cllrs Brown, Edmonds, Heybrook, Lewis, Mrs Lazaruk, Mrs Towell, District Cllr Hawkett, Mrs Marion Grapes  12 members of the public, Parish Clerk, 
 
2. APOLOGIES
Cllr Hytten

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 5 MINUTES PER PERSON
Shop is about to close.  Discussions are in hand as to change of ownership. An application has been submitted for change of use back to residential for the tea rooms. Cllr Edmonds was asked what the Council’s attitude would be and he stated that the policy would be to retain the amenity as long as possible.

The path across the Green will be left as it is

The current location of the old school bell was raised. Next agenda

A letter has been received from Mrs Parkes re the erosion of the verges in dark Lane.  The ‘Unsuitable for Heavy Vehicles’ signs are being ignored. It was suggested the people in the village be asked to request small delivery lorries.

Kerbing of verges was promised several years ago,  but there is currently no funding available.  Highways will be asked to return and re-address the matter.  Cllr Edmonds explained that the new emphasis at Bucks CC was on the repair of potholes in the roads.

Complaints have been made to Highways bout the grass cutting which is destroying the verges, but to no noticeable effect.  It was noted that the village could choose which parts are cut

It was agreed that correspondence received by the pc would be available for inspection at the meeting

Vine Cottage.  The planning application had been objected to by the Parish Council and the house holder requested an explanation.

Lower Green Lane footpath is very overgrown.


4. APPROVAL OF MINUTES June 13th  2011
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Planning Applications
Cllr Lewis said the Parish Council was setting up a procedure for consistent treatment of planning applications. After a site meeting with interested parties the Parish council will respond with their comments.  There is a planning reference file available, and the 2011/12 Development plan will change.  There are to be Parish Plans and village Design Statements. Cllr Lewis recommended the establishment of a Village Plan.

There was no objection to the change of use to residential for the Tea Rooms at the shop.

HS2 Railway comments due in by 29th July.

Dog Bins
Cllr Mrs Towell is in consultation with Cuddington as to their effectiveness.  It is difficult to enforce penalties without at least one bin available in village.  It was agreed that in principle the installation of one bin should be included in the next budget review.

Tree Pollarding. 
Andy Freeman is going to have a look and provide a quote

Wild Flowers.    Mrs Rogers very happy to fund wild flowers.  Cllr Heybrook advised that seeds were also available from Vale Community Volunteers, and it might be worth considering additional funding in budget.

6. PLANNING APPLICATIONS
Procedures for Site Meetings
Planning reference file – copies distributed
Bridge Farm Chilton
Bramble Bank
Vale of Aylesbury Plan
Chearsley Tea Rooms – change of use to residential for part of building
HS2 Railway consultation

7. HIGHWAYS AND OPEN AREAS
Traffic Calming – Mrs Grapes advised the meeting that there was no funding available this year.  Application to be resubmitted.

8. FINANCIAL MATTERS
Internal auditors have returned the accounts which will be sent to external auditors
Bank mandate in circulation for new signatories

9. SUMMARY AND SUSPENSION OF STANDING ORDERS
The Chairman thanked those attending the meeting for their contribution

10. DATE AND TIMES OF NEXT MEETINGS
September 12th 201

13 Jun 2011

Minutes: 16th May 2011

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 16TH 2011 IN THE VILLAGE HALL AT 8.00 .PM.

1. PRESENT
Cllrs Brown, Edmonds, Heybrook, Hytten, Lewis, Mrs Lazaruk, Mrs Towell, 5 members of the public, Parish Clerk, 
   
2. APOLOGIES
District Cllr Hawkett, Mrs Marion Grapes.

3. ELECTION OF CHAIRMAN
There were 6 nominations for Cllr Nic Brown, who accepted and was elected.  Cllr Leif Hytten was nominated as vice Chairman and elected.

4. ELECTION OF VICE CHAIRMAN
Cllr Leif Hytten was nominated as vice Chairman and elected.
Declarations of acceptance of office were signed by new councillors and officers.

5. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER.
The Clerk agreed to continue.

6. APPROVAL OF MINUTES MARCH 2011
Agreed as a true record

7. MATTERS ARISING FROM THE MINUTES

Royal Wedding Souvenir Mugs had been distributed to the village Children

Waste recycling plant on Long Crendon industrial estate has been turned down but the applicants are considering an appeal.

There is a road show explaining HS2 train plans at Waddesdon on Saturday 20th May.  Next agenda.

8. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
It was noted that there had been complaints about the picnic table by the war memorial – this will be moved

The matter of installing an electricity point on the Green had been discussed but was too expensive in the current climate.

A complaint has been received about the yellow letters at the bottom of Evan’s Close.  These will be repainted.

Complaints have been received about late or non existent postal deliveries.  The postman’s route has changed and he does not always manage to get round the village before the end of his shift.  Parish council will complain to Post Office.

Peter Grimsdell who had agreed to look after footpaths has not yet received information pack.  After some discussion it was agreed that the Map produced by Ted Hooton would be revised.

Hicks Path needs trimming.  The Chairman will approach property owners.

Complaints have been received about heavy lorries moving earth from High Bank in Dark Lane. 

It was requested that agenda items be submitted a week before meeting, and that extra minutes and agenda be provided at the meeting.  It was agreed that the 15 minute restriction on time was too rigid.

9. RISK ASSESSMENT
Next agenda.

10. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
LAF -  Mrs Claire Sampson, Mrs Marion Grapes and Leif Hytten
Footpaths – Mr Peter Grimsdell
Village Hall and Parochial Church Council– Mrs Julia Witcher
Village Trust – Mrs Claire Lazaruk
Cricket Club - Adam Lazaruk.

11. PLANNNING APPLICATIONS
It was agreed that the procedure for site meetings should be clearer.  After looking at the site the Parish council would discuss the application at the next meeting.
There was no objection to the Porch repairs at Inshalla, Aylesbury rd

12. HIGHWAYS AND OPEN AREAS
The Parish Council has entered the best kept Village competition.  A litter pick has been arranged for Sunday June 5th at 12.00 meeting outside the Bell Inn. 
Cllr Heybrook suggested wild flowers in the verges and will look into possibilities.  The Parish council has received an offer to plant spring bulbs, for which they were very grateful but felt wild flowers would be more appropriate.  Cllr Heybrook also suggested and Gardening Club.
The offending salt bin in School Lane will be moved. 
The matter of dog bins was raised again as there is still a problem with dog mess. 
It was agreed that the footpath across the Green would be removed
Trees outside the pub need, at the least, pollarding. Advice to be sought.  September agenda.

13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

14. SUMMARY AND SUSPENSION OF STANDING ORDERS
It was agreed that a summary discussion at the end of the meeting would be useful

15. DATE AND TIMES OF NEXT MEETINGS

Monday June 13th 2011
Monday July 11th 2011

Meeting closed 9.50 pm

Meeting: June 13th 2011

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JUNE 13TH AT 7.30 2011 IN THE VILLAGE HALL

AGENDA

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) MAXIMUM 5 MINUTES PER PERSON

APPROVAL OF MINUTES MAY 2011

RETURN OF DECLARATION OF INTERESTS

ELECTION EXPENSES RETURN

MATTERS ARISING FROM THE MINUTES

RISK ASSESSMENT

Review of Insurance Policy / Asset Register ALL
Fidelity Insurance
Asset Register

PLANNNING MATTERS
Vine Cottage Dark Lane, First Floor Side extension- comments by 21st June
Michaelmas cottage - Dark lane , fence, wall and 2 sheds- passed
H S 2 Train

HIGHWAYS AND OPEN AREAS

LAF Report CL/MG

Best Kept Village Competition entry to be judged in June-

Salt bins in School Lane

Dog Bins

Footpath across the Green

Trees on Green and Chestnut Tree – Winchendon Rd

Wildflowers

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

Appointment of Auditors and approval of 2010/2011 Accounts

PUBLIC REVIEW SESSION (SUSPENSION OF STANDING ORDERS)

CORRESPONDENCE
The Playing Field newsletter
Armed Forces Day 25th June Aylesbury Rugby Club 25th June 11am – 11 pm
Letter from Mrs Tillier re verges and wildflowers

DATE AND TIME OF NEXT MEETINGS

16 May 2011

Minutes: 14th March 2011

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MARCH 14TH  2011 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown, Edmonds, Hytten Mrs Dormer, Miss Gibson, Mrs Towell, Mrs Timberlake and District Councillor Smith, Mrs Marion Grapes. 10 members of the public, Parish Clerk.
   
2. APOLOGIES
No apologies.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Mr Michael Heybrook advised the meeting that the lease on the Millennium Playing field had expired. And the sign on the gate would be stored until the Parish council decided what they would do with it.  The Chairman thanked Mr Heybrook for the use of the field and said the Parish Council would discuss sign at a later date.

Salt Bins.  The salt bin opposite the School has been moved down Dark Lane nearer footpath.  Mrs Tillier requested that it be replaced outside her house.  The Chairman advised her was in hand.

Mrs Lazaruk said benches on the Green had been much appreciated but would need to be   treated again. The Chairman advised her that they would be repainted in the autumn. The picnic table by war memorial had been moved from Stockwell as the residents in Church Lane had complained when it had been put by Stockwell.

Royal wedding.  The Parish Council has agreed to pay for commemorative mugs for children under 11.

4. APPROVAL OF MINUTES FEBRUARY 14TH  2011
Minutes agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Covered in the agenda

6. PLANNING
Community led planning - Annual Parish Meeting Agenda
Wind turbine at Dinton – to be monitored
Michaelmas cottage removal of Elder Tree- no objection.
Waste Recycling Centre on Long Crendon Industrial Estate.  Ms Gibson will attend planning meeting.
Tree pollarding -  the trees on the Green and the Chestnut tree on the Winchendon Road need attention.

7. AGENDA ITEMS FOR ANNUAL GENERAL MEETING AND GENERAL PROCEDURES
Meeting will be held on the 11th April. 

8. HIGHWAYS AND OPEN AREAS

Mrs Grapes reported 0n a Meeting held with the Chairman and Dave Smith of Highways regarding the bid for funding for traffic calming.  An application has been submitted for a moveable speed indicator sign like the one at Cuddington which can be used in five different locations and is reversible, red strips on the roads and a 30 MPH sign painted on the road.  The removable system is still on trial and will need to be approved by the Council’s Head of transportation, which might take several months.    More money has become available, and a retrospective application has been submitted for grit bins and footpath on the Green.   The Chairman thanked Mrs Grapes and advised the meeting that Cllr Hytten would attend the next Local Area Forum meeting on behalf of the Parish council.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE

Waste Procurement Project
Thames Valley Police Community Policing awards
Census Information
The Playing Field News

11. ANY OTHER BUSINESS

The Barn Owl project is looking for additional sites.  Mr Bown of Chearsley House, Church lane, agreed to have nest boxes.

The resurfacing of the road between Cuddington and Chearsley will be done in April. The pipe under the road was blocked and has now been cleared. Mrs Towell pointed out that there were no ‘Road Failed’ warning signs.

Meeting closed 9.45

12. DATE AND TIME OF NEXT MEETINGS
March 14th 2011
April 11th 2011 – Annual Parish Meeting
May 9th 2011

10 May 2011

Meeting: May 16th 2011

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MAY 16th 2011 IN THE VILLAGE HALL AT 8.00 pm
AGENDA


DECLARATION OF ACCEPTANCE OF OFFICE FOR ALL NEWLY ELECTED COUNCILLORS

ELECTION OF CHAIRMAN
   Declaration of acceptance of office

ELECTION OF VICE CHAIRMAN
   Declaration of acceptance of office

APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MARCH  2011

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING  APRIL 2011

RISK ASSESSMENT
  Review of Insurance Policy
  Fidelity Insurance
  Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
  Village Hall Management Committee
  LAF – Local Area Forum
  Footpaths

REPRESENTATIVE SPEAKING FOR OTHER VILLAGE ORGANISATIONS

PLANNING APPLICATIONS 
  Procedures for Site Meetings
  Inshalla Aylesbury Rd

HIGHWAYS AND OPEN AREAS
  Best Kept Village Competition entry to be judged in June- Litter Pick needed last weekend in May
  Salt bins in School Lane
  Dog Bins
  Footpath across the Green
  Trees on Green and Chestnut Tree – Winchendon Rd

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
  Appointment of Auditors and approval of 2010/2011 Accounts

PUBLIC REVIEW SESSION (SUSPENSION OF STANDING ORDERS)

CORRESPONDENCE
  Local Transport area Plan
  Community Impact – support for the switch to Digital TV
  Age Concern- - invitation to become a Trustee
  Rural services network news letter
  NALC Revised Standing orders for Parikh councils
  Haddenham Police newsletter
  Community Impact Bucks Newsletter

DATE AND TIME OF NEXT MEETINGS
  June- July 2011

11 Apr 2011

Minutes: 21st April 2010

DRAFT MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD IN CHEARSLEY VILLAGE HALL
MONDAY APRIL 21st 2010 AT 7.30 P.M.


PRESENT:
Councillors Brown, Edmonds, Mrs Dormer, Miss Gibson, Mrs Timberlake, Smith 22  members of the public, Parish Clerk

CHAIRMAN’S WELCOME
The Chairman, Mr Nic Brown, welcomed those attending the meeting and, at the request of County councillor Michael Edmonds announced agenda was being re-arranged. 

APOLOGIES:
District Councillor Smith, Councillor Mrs Towell, Mr Michael Heybrook

MINUTES OF PARISH MEETING OF APRIL 2009
These were approved as a true record

COUNTY AND DISTRICT COUNCILLOR’S REPORT
Councillor Edmonds reported that finance was very tight for both County and District.  Grants from the Government were the lowest in the Country for Bucks.  Council tax cap led to a 2% increase in council Tax.

Roads.  During the worst winter for years the council did not run out of salt, but had to give some to Milton Keynes. Bus and School bus routes were the priority and frost damage to roads has led to ongoing problems with potholes.

There is currently a speed limit review in Area 11 which will be implemented in the summer.

Waste.  An incinerator has been planned but the agreed Bedfordshire site could not be uses, so the location is now back at Calvert.

In the District there are also financial constraints, although capital projects including the new theatre are going ahead.  There is to be a new conference centre in the town centre development, and the demolition of the Civic Centre will start at the end of the year.

Aylesbury Vale Estates is involved in a joint venture running the commercial property in the town centre with 50% of the profits going to AVDC.

There are plans to build 25000 houses in the next 15 years in the Vale, mainly in Milton Keynes and Aylesbury, 

Refuse collection is efficient and timely, but there is no progress as to green waste bins as yet, due to problems finding somewhere to dispose of it.

POLICE REPORT
Sue Jones, CPSO, who works out of Waddesdon with Dean Kingham introduced herself.  She reported minimal crime in the area, anti social behaviour being the main problem, together with speeding and vandalism.  
There had been complaints about parking in residential roads in Haddenham and graffiti in Long Crendon.  Neighbourhood Watch was active but need new recruits and the Neighbourhood Action Group AGM is to be held on April 28th.   There had been reports of a nude man on the Baulk and in the Millennium Recreation Ground and these were being investigated.
There have been incidents of lead thefts from houses, and distraction burglaries.

CHAIRMAN’S REPORT
The Chairman thanked those present for attending.  He thanked the shop and the pub for their presence and appealed for support.

Litter picks had been carried out during the year and the Chairman thanked those who had helped.  Cllr Hytten maintains the Village website, which is much appreciated.  The snow in the lanes was cleared thanks to a work party arranged by Cllr Ms Gibson.

The Christmas tree and Carols were a great success, thanks to all.

Priority for the coming year is road safety and repairs, Traffic calming measures are usually the result of fatalities, but the Parish council is intent on finding a solution. Grit bins are to be replaced.

There are various other projects in hand including new benches on the Green, replacement of phone box, and Stockwell.

Meetings are held monthly, on the first Monday of the month with the exception of August.  Each meeting begins with a public session.

The Chairman then opened the Meeting to the public.

DOG BINS
These have been requested in the past, but there is a cost implication.  Some villages have dog walking areas, but it is up to dog owners to pick up the mess.

VILLAGE CAR SERVICE
The Village Car Service reported 39 requests for transport from 11 members of the community. Drivers were thanked.  Volunteers are always welcome. The Chairman proposed a vote of thanks to Keith Wright who has taken over from Jock Scholefield.

VILLAGE HALL REPORT

The Kitchen was not finished over Christmas or Easter but will be completed over the summer.  The asbestos has been sorted out.  The Hall will be totally redecorated once the patio is completed.

Meeting closed 8.45.

17 Mar 2011

DISTRICT AND PARISH COUNCIL ELECTIONS

CHEARSLEY PARISH COUNCIL

DISTRICT AND PARISH COUNCIL ELECTIONS
THURSDAY MAY 5TH 2011

THE PARISH CLERK HAS A NUMBER OF NOMINATION PACKS FOR THE PARISH COUNCIL ELECTION
(01844 201 208  chearsleypc@tesco.net

THEY CAN ALSO BE OBTAINED FROM THE DEPUTY RETURNING OFFICER
(01296 585050 or  585051  csheard@aylesburyvaledc.gov.uk)

THESE PAPERS CAN BE RETURNED TO THE GATEWAY, GATEHOUSE ROAD, AYLESBURY HP19 8FF, BETWEEN 21ST MARCH AND 12 NOON ON THE 4TH APRIL.

CANDIDATES ARE REQUESTED TO RETURN THEIR NOMINATION PAPER AND CONSENT FORM AS SOON AS POSSIBLE AFTER 21ST MARCH, TO ALLOW A SECOND NOMINATION PAPER TO BE COMPLETED IF THERE IS A PROBLEM WITH THE FIRST ONE.

CANDIDATES WHO DELIVER THEIR PAPERS IN PERSON CAN HAVE THEM CHECKED ON AN INFORMAL BASIS, TO DRAW ATTENTION TO ANY AMENDMENTS NEEDED BEFORE THEY ARE SUBMITTED.

THE CLERK IS PREPARED TO DELIVER COMPLETED NOMINATION PAPERS TO AYLESBURY AND HAVE THEM CHECKED IF REQUIRED.

12 Mar 2011

Meeting: March 14th 2011

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MARCH 14TH  2011 IN THE VILLAGE HALL AT 7.30pm

AGENDA

APOLOGIES FOR ABSENCE
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES FEBRUARY 14TH 2011

MATTERS ARISING FROM THE MINUTES
Royal Wedding Party 

PLANNNING MATTERS
Wind Turbines
Planning Information Newsletter
 HIGHWAYS AND OPEN AREAS
Traffic Calming
Speed Limit Review for Area 11
Salt Bins – letter from Mrs Tillier re bin outside her house in School Lane

AGENDA ITEMS FOR ANNUAL GENERAL MEETING AND GENERAL PROCEDURES

Local Area Plan and Planning consultations
HS2
Best Kept Village Competition
Tree Pollarding
Electricity on Green
110 Bus route
CCTV for review
Elections
Path across the Green
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
Waste Procurement Project
Thames Valley Police Community Policing awards
Census Information
The Playing Field News
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS
April 11th 2011 – Annual Parish Meeting
May 9th 2011

Minutes: February 14th 2011

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY FEBRUARY 14TH 2011 IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown, Cllr Hytten Mrs Dormer, Edmonds,   Miss Gibson, Mrs Towell, 8 members of the public, Parish Clerk, 

2. APOLOGIES
Mrs Timberlake and District Councillor Smith.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Grit Bins. The one opposite the School has been moved down Dark Lane nearer footpath.  Bins will be re-treated in the autumn. 

Pot holes in Dark Lane are reported as getting worse.  The Chairman is having a meeting with Dave Smith of Highways to discuss various highways issues next month and will raise this.

The matter of the party to celebrate the Royal Wedding was raised.  There was some discussion about the day on which it was to be held.  Cllr Ms Gibson has booked the Hall for the Saturday afternoon.  It was noted that this was not a Parish Council event but would be supported by the Parish Council.

Mrs Morbey asked for confirmation that there would be no grant to the Village Hall this year, and received it.

There is inconsiderate parking in the Dark Lane and Watts Green area which makes passage of delivery vehicles etc difficult. 


4.  APPROVAL OF MINUTES JANUARY 10TH 2011
Minutes agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Covered in the agenda

6. PLANNING
Community led planning - Annual Parish Meeting Agenda
High Bank Dark Lane- approved
Ultima House- Willow Gate  rebalancing of sycamore tree- approved
Merrydown  Crendon Road – extension of application

7. AGENDA ITEMS FOR ANNUAL GENERAL MEETING AND GENERAL PROCEDURES
To be drafted at March Meeting

8. HIGHWAYS AND OPEN AREAS
Traffic calming strips results have been received and Chearsley is eligible for additional traffic calming measures and this will be pursued.  The Chairman thanked Mrs Grapes and Mrs Lazaruk for their work.  Cllr Ms Gibson suggested that some steps be cut into bank at the bottom of the footpath starting on the corner of Dark Lane/Shupps Lane going towards railway line.
A quote has been obtained for the restoring of the path across the Green of £ 3150 .00 Grants have been applied for and Highways will be consulted.

Derek Allen has offered to take responsibility for Stockwell.  The Chairman expressed the thanks of the Parish Council.

Concrete Posts near shop need replacing. A quote is to be obtained for steps going up behind salt bin at the elbow of Church Lane and Shupps Lane where the bank is slippery.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE
Vale of Aylesbury Council Involvement
Royal British Legion Poppy Party 10th-11th June 2011
County Council Budget Consultations
Electoral Review of Buckinghamshire
Local Transport Plan Consultation

11. ANY OTHER BUSINESS

Peter Grimsdell has offered to monitor footpaths.  He will Liase with Cllrs Brown and Edmonds.  
Mrs Alicia Howard will look after notice board.

12. DATE AND TIME OF NEXT MEETINGS
March 14th 2011
April 11th 2011 – Annual Parish Meeting
May 9th 2011

11 Feb 2011

Meeting: February 14th 2011

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY FEBRUARY 14TH  2011 IN THE VILLAGE HALL AT 7.30pm

AGENDA

APOLOGIES FOR ABSENCE
PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES JANUARY 10TH 2011

MATTERS ARISING FROM THE MINUTES
Royal Wedding Party 

PLANNING MATTERS
High Bank Dark Lane-  approved
Ultima House- Willow Gate  rebalancing of sycamore tree- approved
Merrydown  Crendon Road – extension of application
HIGHWAYS AND OPEN AREAS
Traffic Calming – report of results of monitoring strips
Salt Bins – letter from Mrs Tillier re bin outside her house in School Lane
Queen Elizabeth II Fields Trust

AGENDA ITEMS FOR ANNUAL GENERAL MEETING AND GENERAL PROCEDURES

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
Vale of Aylesbury Council Involvement
Royal British Legion Poppy Party 10th-11th June 2011
County Council Budget Consultations
Electoral Review of Buckinghamshire
Local Transport Plan Consultation

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
March 14th 2011
April 11th 2011 – Annual Parish Meeting
May 9th 2011

Minutes: January 10th 2011

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JANUARY 10TH 2011 IN THE VILLAGE HALL AT 7.30P.M.


1. PRESENT
Cllrs Brown, Mrs Dormer, Edmonds,   Miss Gibson, Mrs Towell, 4 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Hytten. Mrs Timberlake and District Councillor Smith.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
The barrier at the Aylesbury Road end of Lammas Path is damaged.

4. APPROVAL OF MINUTES NOVEMBER  2010
Cllr Edmonds was not at the meeting.  After amendment, minutes agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Covered in the agenda

6. PLANNING
Cllr Mrs Dormer attended Aylesbury Vale Planning Meeting – Councillor Edmonds proposed putting the new Consultation process on the Agenda of the Annual Parish meeting, and inviting a Planning Officer to address the meeting.
Cllr Mrs Towell reported that Naleek in Church Lane was on the market described as a five bedroom home, although there had been restrictions when the property was extended as to the use of the attic space. Clerk to check.

7. HIGHWAYS AND OPEN AREAS
Traffic calming strips were put in four days before the snowfall, so results were not very clear.  They will be put back on 17th Jan for a further two weeks.
Cllr Ms Gibson suggested that some steps be cut into bank at the bottom of the footpath starting on the corner of Dark Lane/Shupps Lane going towards railway line.

8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

9. CORRESPONDENCE
Aylesbury Vale Bran Owl Protection

ANY OTHER BUSINESS

Cllr Mrs Towell raised the matter of the damaged road surface on the Aylesbury Road and the serious pothole on the Crendon Road.  Highways to be advised.

Cllr Miss Gibson reported that the Christmas tree had been a great success and proposed a vote of thanks to Sonia and Nigel Timberlake and Paul Oliver for the work they put in.

The Chairman reported that the seats on the green were coming.

The Tea rooms are to close at the beginning of January and it was agreed that the Parish Council would buy two of the benches for walkers.  After some discussion this was agreed 4 votes to 1

Village Green path. Quotes to be chased.

Cllr Ms Gibson reported that the Hall had been booked for a Royal Wedding Tea party for the Children of the village on the Saturday after the wedding, and mugs should be presented to the children attending

Cllr Mrs Dormer reported that the Village Hall AGM was on the 15th November

Meeting closed 8.45

10. DATE AND TIMES OF NEXT MEETINGS

14th February 2011
14th March 2011
11th April 2011-  Annual Parish Meeting
9th May 2011  (elections 5th May)

8 Jan 2011

Meeting: January 10th 2011

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JANUARY 10TH 2011 IN THE VILLAGE HALL AT 7.30pm
 
AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES NOVEMBER 8TH   2010

MATTERS ARISING FROM THE MINUTES

PLANNNING MATTERS
High Bank Dark Lane
Cllr Mrs Dormer attended the planning workshop at AVDC
Solar Panels at Mellow Lammas Lane- planning permission not needed

HIGHWAYS AND OPEN AREAS
Traffic Calming

APPROVAL OF BUDGET FOR 2011

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
External Audit Report

CORRESPONDENCE
Vale of Aylesbury Council Involvement
AVDC Barn Owl Project

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
To be agreed

Minutes: December 13th 2010

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY 13th December 2010  IN THE VILLAGE HALL AT 7.30 P.M.

1. PRESENT
   
Cllr Brown Mrs Dormer,Edmonds  Miss Gibson, Hytten, Mrs Timberlake, Mrs  Towell 2 members of the public, Parish Clerk. 

2. BUDGET DISCUSSION

Grant to Hall – it was agreed that this should be withheld again in the next financial year.  It was agreed that a provision of £ 700 be included for grit bins and £ 500 for traffic calming.  Marion Grapes advised the meeting that the speed recording strips would be installed this week, and that if weather was very inclement, they would be installed again later at no extra cost.

The Chairman proposed leaving the precept  it the same as the previous year.£ 6,000.00   All agreed.

3. DATE AND TIMES OF NEXT MEETINGS


A.O.B.
The Applicants for the proposed replacement dwelling at High Bank in Dark Lane gave a brief presentation explaining their plans to the Parish Council.

They understood the concerns of the village but intend to make the best use of the available space.  The Chairman explained the concerns of the Parish Council regarding this development.

Minutes: November 8th 2010

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY NOVEMBER 8TH IN THE CRICKET CLUB AT 7.30 P.M.


1. PRESENT
   

Cllrs Brown, Mrs Dormer, Edmonds,   Miss Gibson, Mrs Timberlake,  Mrs Towell, 8 members of the public, Parish Clerk, 
   
2. APOLOGIES

Cllr Hytten and District Councillor Smith.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

EDF has asked for information re the owner of fields adjoining Lower Green Lane.  This has been provided. This is due to a request to remove telegraph poles by the Old School. 

Mrs Tillier wanted to know why the Parish Council was meeting at the Cricket club not the Hall. The Chairman told her that he liked to vary the locations of the meetings.

There was some discussion regarding the possibility of putting an electricity point on the Green and the likely cost.  It was agreed that this would be an agenda item for the Annual Parish Meeting

The Chairman reminded the meeting that there would be Parish Council elections in May.

Footpaths.  Mr Peter Grimsdell offered to act as footpaths representative.  It was noted that the County Council was not spending money on paths, and that it was the responsibility of the landowners to maintain stiles, and gates.


4. APPROVAL OF MINUTES OCTOBER 2010

Agreed as a true record

5.  MATTERS ARISING FROM THE MINUTES


Wind farm at Wingrave – No further developments- 
Bonfires – the Environmental health Officer has been advised and is monitoring situation.
Hedges at Village Hall – these are being cut
Salt bins – These have been refilled and the bins will be restored.  Mrs Tillier has requested that the bin outside her property be moved.
There is a Winter Maintenance gritting plan on the Bucks CC Website

6. PLANNING
The View – 4 Houses on land between the property and the allotments- A site meeting has been arranged

7. HIGHWAYS AND OPEN AREAS

Marion Grapes reported that the monitoring strips have been applied for and would be paid for by money raised at the Fete. The total cost would be £ 900.00 for three locations at the entries to the Village.

Cllrs Mrs Dormer and Towell attended the NAG Meeting and suggested inviting the Community safety officer to the Annual Parish Meeting.   I
Christmas Lights. The Chairman has had a meeting with the Vicar.  The tree will be delivered on the 20th November and lights will go on the 3rd December. Chuff and Junior Church will make decorations.

8. REMEMBRANCE SUNDAY
Sunday 14th November at 10.45.    Roads will be monitored and the wreath will be laid by a serving member of the Armed Forces.

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

10. CORRESPONDENCE

Aylesbury Vale Strategic Partnership newsletter
Planning workshop
Electoral review of Buckinghamshire
LAP and NAG Meetings
Call for comments of the Big Society
Rural Insights Review – request for comments


ANY OTHER BUSINESS

Millennium Field Lease- when this expires the Cricket Club will still have access to Parking

Cllr Miss Gibson reported that the litter pick was poorly attended. 

Cllr Mrs Dormer reported that the Village Hall AGM was on the 15th November


Meeting closed 8.45

11. DATE AND TIMES OF NEXT MEETINGS

10th Jan 2011