19 Nov 2012

Minutes: November 19th 2012

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY NOVEMBER 19TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Lewis, Mrs Lazaruk, Mrs Towell
2 members of the public, Parish Clerk,

APOLOGIES
Cllrs Hytten, Edmonds and Heybrook

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
  • Pot holes in Dark Lane.
  • The potholes have been filled.
  • Church Piece Light
  • It was suggested that the street light be moved to the other side of Church Piece. Agenda item for annual Parish Meeting
  • The leak under Aylesbury Road has been reported again.
  1. APPROVAL OF MINUTES OCTOBER 2012
    Agreed as a true record.
     
  2. MATTERS ARISING FROM THE MINUTES
     
  3. PLANNNING APPLICATIONS
    The Birches, Watts Green- Demolition of conservatory and loft conversion – site meeting arranged
    Minister Dark Lane – One and a half storey extension to front of bungalow
    Regency Cottage underpinning and crack repairs- application approved
    8 Church Lane – passed
    Grove Farm - improvements to access needed, together with speed restrictions. The road signs are temporary and have been blown away in bad weather. This has been reported.
     
  4. VILLAGE PLAN
    The questionnaire will be distributed before Christmas, and results will be collated in the New Year
     
  5. HIGHWAYS AND OPEN AREAS
    Jubilee Oak Tree- this will be planted on the Green on Advent Sunday
    The Christmas tree has been ordered and will be delivered on the 8th December.
     
  6. FINANCIAL MATTERS
    Approval of accounts
    Payments for approval
     
  7. CORRESPONDENCE
    Playing fields newsletter
    Rural Services Network Newsletter
    Community Impact Bucks newsletter
    Annual Report from Buckinghamshire Fire services
    Growing Matters newsletter
SUMMARY AND SUSPENSION OF STANDING ORDERS
  • Community Windfarm.
  • Cllr Heybrook raised the possibility of a community wind farm. The Government is expecting 15 to 20% of energy from renewable energy by 2020. Cost of 1.25 million would bring in 280,000 per annum revenue. Biomas boiler could generate enough energy for 16 houses. Annual Parish meeting agenda.
DATES AND TIMES OF NEXT MEETINGS
December 10th Budget meeting.

Meeting Closed 9.15 pm

15 Oct 2012

Minutes: October 15th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY OCTOBER 15TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Edmonds, Lewis, Hytten, 3 members of the public, Parish Clerk,

APOLOGIES
Cllrs Brown, Mrs Lazaruk, Mrs Towell

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
  • Pot holes in Dark Lane.
  • Various building works in Dark Lane have caused serious damage to the road surface. Large lorries are being used to deliver construction materials and scaffolding. Villagers have been asked to request small delivery lorries. Various suggestions have been put forward, and there is an ‘Unsuitable for Heavy Lorries’ sign, which appears to be ineffectual. Councillors will look at the damage.
  • Light at Church Piece. It was reported that there are no strong feelings either way from the inhabitants of the cu-de-sac. It was proposed that no further action be taken to get the light repaired, subject to written confirmation from those concerned. A formal objection to having the light replaced was then received from Mrs C Henry.
  • 4 Bernard’s Close – The Parish Council were thanked for their comments regarding the proposed extension.
  1. APPROVAL OF MINUTES SETPEMBER 2012
    Proposed Cllr Edmonds seconded Cllr Hytten. Agreed as a true record.
     
  2. MATTERS ARISING FROM THE MINUTES
    Red Telephone Box. Chairman’s personal action.
     
  3. PLANNNING APPLICATIONS
    8 Church Lane – passed
    Grove Farm - improvements to access needed, together with speed restrictions. The road signs are temporary and have been blown away in bad weather. This has been reported
     
  4. VILLAGE PLAN
    There is an open meeting on the 17th October to discuss consultation document at the cricket Club - 7.45 for 8.00 pm
     
  5. REMEMBRANCE SUNDAY
    Service of remembrance to take place at 10.45 on the 11th November. The wreath will be ordered.
     
  6. HIGHWAYS AND OPEN AREAS
    Jubilee Oak Tree- this will be planted on the Green on Advent Sunday. It was suggested that a memory capsule be put underneath it
     
  7. FINANCIAL MATTERS
     
  8. CORRESPONDENCE
    Thames Valley NHS Trust – Determination of rurality
    Community engagement – Bucks CC
    Super Fast Broadband
    Community Impact Bucks – rural dual fuel
    Rural services Network
    Thames Valley police Newsletter
    Closing of Wycombe General A&E
    Bucks County Council Budget and strategic Plan
    The Bucks Home Choice Allocation Policy 26th October from 3.30pm to 6pm at the Diamond Room, AVDC Offices, The Gateway, Gatehouse Road. Aylesbury, HP19 8FF.

SUMMARY AND SUSPENSION OF STANDING ORDERS
  • Grove Farm - The building is a storage area for fodder. There are animals on site but no stockman.
  • Jubilee Oak Tree. This will be planted on advent Sunday 2nd December at 1.00 p.m. Cllr Heybrook will prepare hole for planting.
  • It was noted that Dinton were looking into the development of a community wind farm, and Cllr Heybrook suggested looking into the viability for Chearsley.

DATES AND TIMES OF NEXT MEETINGS
December 10th Budget meeting.
Meeting Closed 9.05 pm

17 Sep 2012

Minutes: September 17th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY SEPTEMBER 17TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Edmonds, Lewis, Hytten Towell, 2members of the public, Parish Clerk,

APOLOGIES
Cllr Mrs Lazaruk

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
  • Street Lamp at Church Piece.
  • Contractors will charge £150.00 to inspect light. EDF have been informed that the light is inoperative. Cllr Edmonds informed the Parish council that street lighting was one of their formal responsibilities.
  • The branches at Church Piece will not be cut by AVDC. British Telecom will trim branches if they interfere with telephone wires.
  • Village Hall indicator sign. The Village Hall Management Committee will meet on 1st October and discuss possibilities. A Brown indicator sign will cost £ 500.00
  1. APPROVAL OF MINUTES JULY 16TH 2012
    Cllr Edmonds pointed out he had been absent. Proposed Cllr Edmonds seconded Cllr Hytten. Agreed as a true record.
     
  2. MATTERS ARISING FROM THE MINUTES
    Red Telephone Box. The Chairman reported that he had located a George VI telephone box in Sussex that could be purchased and moved to Chearsley. BT has released 2,000 telephone boxes for restoration.
     
  3. PLANNNING APPLICATIONS
    Grove Farm, Chearsley Road - copies of plans and comments have been requested. The Parish council has requested an explanation as to why they were not included in consultation. There was no site visit, and repairs to damage to verges opposite the entrance have still not been carried out. Temporary signage has been put on roadside, but there is still the problem of access on the bend of a road with a 60 mph speed limit.
    Chearsley Hill House extension – permitted
    4 Old Plough Close – permitted
    Trimming of overhanging Branches Matravers House –passed
    Regency Cottage Watts Green structural repairs- no objection
     
  4. VILLAGE PLAN
    The next Steering Group meeting to be arranged.
     
  5. HIGHWAYS AND OPEN AREAS
    Jubilee Chestnut Tree- location to be decided.
    Best kept Village. Chearsley received a commendation from BALC.
    Village walk with Dave Smith of Highways
    Various matters discussed including traffic calming , one way system outside shop (which would cost £ 5000.00), installation of a mirror opposite dangerous exit by Prospect Cottage.
    The possibility of a blanket 20 mph limit in the lanes is being investigated.
    Junction markings will be replaced on all entrances to the main road, and round the Green.
    Broken bollards will be replaced.
    Traffic Calming signs from LAF grant- next agenda.
    Thames Water works have finished and they have undertaken to make good damage to verges.
     
  6. FINANCIAL MATTERS
     
  7. CORRESPONDENCE
    Review of LAFS
    Aylesbury Vale Housing Trust contacts
    Police Newsletter
    Rural services network newsletter
    Bucks Playing Fields Newsletter
    Community Impact Bucks
    AVALC Meeting 27TH September

SUMMARY AND SUSPENSION OF STANDING ORDERS
  • Potholes have been reported on Road to Cuddington. This is a matter for Thames Water
  • Walnut Tree has been trimmed by telephone Box. 
  • Distribution of new refuse bins has been completed.

DATES AND TIMES OF NEXT MEETINGS

September 12th 2012
October 15th 2012

Meeting Closed 9.30 pm

17 Jul 2012

Minutes: July 17th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JULY 17TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Edmonds, Lewis, Hytten Towell, 3 members of the public, Parish Clerk,

APOLOGIES
Cllr Mrs Lazaruk

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
  • Street Lamp at Church Piece. This has not worked for some years. EON been approached but advised that it was owned by EON.
  • There is also a tree in Church Piece which is growing into telephone wires. As the road is not adopted AVDC housing trust a responsible for tree maintenance and strimming.
  • Village Hall indicator sign being looked into by Village Hall Management Committee.
  • It was noted that when the Flag in the Hall grounds was flying it could not be seen due to the trees. It was suggested the Village Hall Committee be asked to move the flag pole to the other side of the hedge.
  • The road sign at Elm Brook has been knocked over.
  • Best Kept Village. There was no hope unless verges are kept tidy by property owners. Village inhabitants need to be encouraged to take care of their surroundings. Quotes have been obtained in the past
  1. APPROVAL OF MINUTES JUNE 25TH 2012
    Cllr Edmonds pointed out he had been absent. Proposed Cllr Hytten, seconded Cllr Mrs. Towell. Agreed as a true record.
     
  2. MATTERS ARISING FROM THE MINUTES
    Diverted footpath by the Old Bakery. This will be re-instated.
    Hicks Path hedge removal. This will be re-planted in September.
     
  3. PLANNNING APPLICATIONS
    Bernard’s Close demolition of garage and extension
    Site Meetings to be arranged at 6.30 Thursday 29th July
     
  4. VILLAGE PLAN
    The next Steering Group meeting to be arranged.
    Thames Water sewage lorries. The Water Board has been contacted regarding the damage to verges and will be contacted again. Work is still being carried out in the field.
    Bucks Recycling lorries are going through the Village. The Planning application was granted on the condition that the lorries did not go through Ashendon.
     
  5. HIGHWAYS AND OPEN AREAS
    Highways have been asked to advise the Parish Council prior to any tree works.
    Thames Water sewage lorries. The Water Board has been contacted regarding the damage to verges and will be contacted again. Work is still being carried out in the field.
    Bucks Recycling lorries are going through the Village. The Planning application was granted on the condition that the lorries did not go through Ashendon.
    Walnut tree by telephone box to be tidied up.
     
  6. FINANCIAL MATTERS
     
  7. CORRESPONDENCE
    Summer Burglary Campaign
    Parish Liaison meeting on Wednesday 18th July, at 6pm in Mezzanine Room 3 at County Hall, Aylesbury.
    HS2 and the Counties involvement with the 51M group
    LAF review update
    Right of Way Consultation
    Proposed Expansion at Luton Airport
    Rural Services Network Newsletter
    Community Impact Bucks newsletter
    Bucks Broadband Project

SUMMARY AND SUSPENSION OF STANDING ORDERS
  • Potholes have been reported on Road to Cuddington.
  • There is a crack in the bus shelter. Bus stops still not showing correct numbers. This has been reported to Arriva. Dumping of garden rubbish. Rubbish is being dumped over hedges on Farmyard Footpath. Rubbish sacks for Garden refuse are available, and recycling bins will be available in the autumn.
  • Hicks Path Hedging. The initial planning application was submitted including a commitment to replace the hedging after the fencing had been installed.
  • Light at Church Piece. This has been defective for some time. To be checked again.
  • Strimming of Church Piece verge is not being carried out.
  • Bus stop signs are still showing old bus route numbers.
  • Enquiries are being made by the Chairman to find out if it would be possible to re-instate a George VI phone box.
  • The Chairman suggested that the rates for grass cutting of the Green and other areas of common land by Mr. King be raised to £100.00 per cut. All agreed
  • A sign to the Village Hall has been requested

DATES AND TIMES OF NEXT MEETINGS

July 16th 2012
September 17th 2012

Meeting Closed 9.10 pm

25 Jun 2012

Minutes: June 25th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JUNE 25TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Cllr Brown, Cllr Heybrook, Mrs Lazaruk Hytten, Edmonds, Lewis, Mrs Towell, 3 members of the public, Parish Clerk,

APOLOGIES
Cllr Lewis.

ELECTION OF CHAIRMAN
The Chairman signed the Declaration of acceptance of office, held over from previous meeting
  1. APPROVAL OF MINUTES MAY 21ST 2012
    Proposed Cllr Hytten, seconded Cllr Mrs. Towell. Agreed as a true record.
  2. MATTERS ARISING FROM THE MINUTES
    Diverted footpath. The footpath by the Old Bakery has still not been re-instated.
    Thames Water sewage lorries have stopped going up and down Church Lane, but damage has not been made good. Environment Agency to be contacted to test water in the river to assess impact of flooding.
    Neighbourhood watch ‘No cold calling’ notices were handed out at the Jubilee celebration. More are available.
    Litter Pick on Bank holiday weekend very successful.
    Community Oil Scheme lorries. There have been questions raised about the use of large lorries. Mrs. Hooton had advised that it was possible to request small lorries, but the providers are still using larger vehicles.
  3. PLANNNING APPLICATIONS
    Chearsley Hill House extension
    4 Old Plough Close extension
    Minster dark Lane - one and half storey from extension
    Site Meetings to be arranged on Saturday 30th June from 10.30
  4. RISK ASSESSMENT
    Review of Insurance Policy to include new benches and salt bins. Amendments agreed.
  5. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
    Village Hall Management Committee – Mrs Claire Lazaruk agreed to represent the Parish Council
    LAF – Local Area Forum - Mrs Claire Lazaruk agreed to represent the Parish Council
  6. HIGHWAYS AND OPEN AREAS
    Highways have been asked to advise the Parish Council prior to any tree works.
    A letter has been received from Mrs Joy Payne regarding the removal of the hedgerow along Hicks Path. The Parish council will look at this after site meeting on Saturday 30th June.
    LAF Budget Meeting on 26th June will be attended by Mrs Lazaruk.
    Bucks Recycling Lorries are going through Chearsley and Waddesdon to Westcott.
    Jubilee Oak tree has en offered by AVDC and accepted. Location - Sept Agenda
  7. FINANCIAL MATTERS
    Year end accounts were approved.
  8. CORRESPONDENCE
    Age UK – Village handyman and Wireless for Grown-ups
    News for the Villages
    Neighbourhood Planning Meeting 21st July - £40.00 in High Wycombe
    Rural Services Network Newsletter
    Localism act newsletter

SUMMARY AND SUSPENSION OF STANDING ORDERS

  • Community Oil deliveries. It was reported that the Oil company will only allow the bulk discount if a large lorry is used.
  • Dumping of garden rubbish. Rubbish is being dumped over hedges on Farmyard Footpath. Rubbish sacks for Garden refuse are available, and recycling bins will be available in the autumn.
  • Hicks Path Hedging. The initial planning application was submitted including a commitment to replace the hedging after the fencing had been installed.
  • Light at Church Piece. This has been defective for some time. To be checked again.
  • Strimming of Church Piece verge is not being carried out.
  • Bus stop signs are still showing old bus route numbers.
  • Enquiries are being made by the Chairman to find out if it would be possible to re-instate a George VI phone box.
  • The Chairman suggested that the rates for grass cutting of the Green and other areas of common land by Mr. King be raised to £100.00 per cut. All agreed
  • A sign to the Village Hall has been requested

DATES AND TIMES OF NEXT MEETINGS
July 16th 2012
September 17th 2012

Meeting Closed 9.10 pm

18 May 2012

CPC Meeting 21st May 2012

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MAY 21st 2012 IN THE VILLAGE HALL AT 7.30 pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office
ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office
APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MARCH 2012

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING APRIL 2012

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee
LAF – Local Area Forum
Footpaths

REPRESENTATIVE SPEAKING FOR OTHER VILLAGE ORGANISATIONS
PLANNNING APPLICATIONS
Walnut Orchard – single storey rear extension- passed
National Planning policy frame work briefing notes
HIGHWAYS AND OPEN AREAS
Best Kept Village Competition entry to be judged in June- Litter Pick needed last weekend in May
Dog Bins
Thames Water Sewage Works
Jubilee Oak tree


ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Appointment of Auditors and approval of 2011/2012 Accounts

11 Apr 2012

Annual Parish Meeting: 16th April 2012

ANNUAL PARISH MEETING
MONDAY 16th APRIL 2012 AT 8.00 P.M.
IN THE VILLAGE HALL

AGENDA

Minutes of 2011 Annual Parish Meeting

District Councillors’ Report

County Councillor’s Report

Chairman’s Report

Financial Report

Highways and Open Spaces
  • Location of dog bins
  • Footpath across Green
  • Wild Flowers on verges
  • Application for trees from the Woodland Trust
  • Best Kept Village

Village Plan Report
Neighbourhood Watch
  • Cold calling
  • Charity Clothes Collection bags

Police report
Cricket Club Report   

Village Car Service

Chearsley Village Trust

Village Hall Report
  • Direction sign for Village Hall

Any Other Business

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Members of the Parish Council will be in the Hall from 7.30 to discuss any other matters of concern
The Chairman invites all members of the Parish to this meeting.  Take this opportunity to have your say about what goes on in the village and to hear about current projects.   
Nic Brown
Chairman

Minutes: APM 11th April 2011

DRAFT MINUTES OF THE ANNUAL PARISH MEETING
held on Monday 11th April 2011 in the Village Hall

PRESENT:
Councillors Brown, Edmonds, Hytten, Mrs Dormer, Mrs Towel , District Councillor Smith, 29 members of the public, 2 police representatives, Parish Clerk.

CHAIRMAN’S WELCOME
The Chairman, Mr Nic Brown, welcomed those attending the meeting and, at the request of County councillor Michael Edmonds announced agenda was being re-arranged.

APOLOGIES:
Cllrs Miss Gibson and Mrs Timberlake.

MINUTES OF PARISH MEETING OF APRIL 2010
These were approved as a true record.

COUNTY AND DISTRICT COUNCILLOR’S REPORT
Councillor Edmonds reported The County Council had spent more money on the elderly and £ 7 million on the roads. The damage to the road between Chearsley and Cuddington was in the programme, but Highways were still catching up on previous financial year’s backlog. There were cuts coming to Public Libraries. A 30mph speed limit was being implemented in Nether Winchendon.

The Local Area Forum meetings were very useful to identify priorities.

Waste disposal: There is an ongoing programme for a new incinerator at Calvert. The planning application for a waste recycling plant on the Long Crendon industrial estate was being considered by the planning department.

The County Council has objected to the High Speed 2 rail link between London and Birmingham.

In the District there has been a council tax freeze, while services are being maintained. The new Waterside theatre has been attended by 80,000 people, and the Oculus centre has been built.

Waitrose and a hotel group are coming to the Canal side site.

Aylesbury Vale Estates are upgrading commercial properties in the town.

Refuse collection will continue to operate on a weekly basis, and a garden waste collection is being rolled out throughout the district.

The Gateway centre is being extended to allow all staff to work under one roof.

Cllr Edmonds advised the meeting that Councillor Smith was standing down from the District Council and thanked him for his help and support.

POLICE REPORT
The LAF meetings had had considerable input into priorities for the year ahead. The Police now have access to two hand-held speed guns, but speed checks over the last few months have been constrained by the weather. There have been discussions about 20 mph in villages.

CHAIRMAN’S REPORT:
The Chairman thanked those present for attending. He thanked the shop and the pub for their presence and appealed for support.

Marion Grapes has done a great deal of work on traffic claming, and the Chairman proposed thanks.

The Christmas tree and Carols were a great success, thanks to all.

Grit bins have been replaced. Work on Stockwell has continued. The Picnic bench by the war memorial will be replaced.

The Chairman thanked Councillor Hytten for the maintenance of the website, Cllr Mrs Dormer for her work with the Village hall Committee and Cllr Mrs Towell for her work monitoring bonfires.

The Chairman reminded the meeting that there was to be an election in May, and voting is important.

FINANCIAL REPORT

Budget and income and expenditure reports

VILLAGE SHOP REPORT
The future of the shop is very doubtful, and is not receiving sufficient support.

VILLAGE CAR SERVICE
Keith Wright reported that last year there had been 200 enquiries. He thanked the volunteer drivers and said additional drivers always needed.

CRICKET CLUB REPORT
The Club house as been refurbished and functions are well attended.

VILLAGE HALL REPORT:
The Kitchen has been refurbished, and Chuf have built a patio. Finances are reasonably healthy.

After the meeting was opened to the public, the following matters were carried forward for discussion:
  • Matters arising from Annual Parish Meeting APRIL 2011
  • HS2 Public Consultation 29th July
  • Vale of Aylesbury Plan
  • Speeding review area 11
  • Traffic Calming
  • Village Hall Grant
  • Salt Bins
  • Village Newsletter
  • Shop report
  • Road between Cuddington and Chearsley
  • Hedge removal round properties

19 Mar 2012

Meeting: 19th March 2012

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MARCH 19TH 2012 IN THE VILLAGE HALL AT 7.30 PM


AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

APPROVAL OF MINUTES FEBRUARY 20TH 2012

MATTERS ARISING FROM THE MINUTES

PLANNING APPLICATIONS 
Regency Cottage Subsidence insurance claim – access to Watts Green

DIAMOND JUBILEE CELEBRATIONS /OLYMPIC FLAME
AVDC grant for Jubilee Flag
Purple Beech Tree on Green for Diamond Jubilee
Olympic flame route

BEST KEPT VILLAGE COMPETITION

VILLAGE SURVEY

ANNUAL PARISH MEETING AGENDA ITEMS

HIGHWAYS AND OPEN AREAS
Village Map review- changes to house names
Traffic Calming
Bonfires
Letter from Mrs Tillier re salt bins and Footpath across the Green
Survey of roads to be arranged with David Smith of Highways

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE
Cold callers from Charities- Letter from Mrs Hooton re change to neighbourhood watch signs.
Rural Services Network
The Playing Field newsletter
Emergency Road Closure - Station Road, Haddenham - 15/03/12 (AV.2012.83)
Monthly fact sheet – Community action
AVDC MONDAY, 26 MARCH 2012, ‘UNDERSTANDING . . . . The New Code of Conduct for Parish and Town Councils

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

16th April 2012- Annual Parish Meeting

Minutes: 20th February 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY FEBRUARY 20TH IN THE VILLAGE HALL AT 7.30 .PM.

1. PRESENT
Cllrs Brown, Hytten, Edmonds, Lewis, Mrs Lazaruk, Mrs Towell, 7 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Heybrook.

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
A planning application has been submitted for the removal of the diseased tree opposite the pub.  This is now considered to be a hazard, and work can start after the 19th March. 
Comments received last month regarding the use of the Village Hall at weekends have been looked into and there is no problem with bookings on Sunday afternoons.  The Chairman requested a copy of the Hall accounts for Parish Records after the agreement at the budget meeting to re-instate the Grant to the Village Hall.
Mrs Morbey raised the matter of Jubilee Celebrations, and suggested the ‘Big Lunch’ as proposed by the Eden Project.   The Chairman advised the meeting that the Parish Council would support any celebrations, and would set up a meeting within the next couple of weeks, but felt that it was for the village to take the driving seat.  Correspondence has been received regarding road closures for street parties, and it was agreed that this would not be necessary if the main celebration was to be a picnic on the Green preceded by a procession of village Children prior to a fancy dress competition. 
Applications to ‘Plant a Tree’ for the Jubilee need to be submitted for trees to be delivered in November. Suggestions for planting areas for 100 metres hedging needed. 

APPROVAL OF MINUTES JANUARY 16TH 2012
Agreed as a true record.  Proposed Cllr Hytten, seconded Cllr Mrs. Towell.  All agreed.

4. MATTERS ARISING FROM THE MINUTES
Covered in the agenda

5. PLANNING APPLICATIONS
Manor Farm – Windows, removal of flue, internal alterations.  It was agreed that this was a matter for the historic buildings officers and the Parish Council would wait for their comments.
Turnip Close – Site meeting to be arranged
Walnut Orchard- Site meeting to be arranged
Land to the rear of Old House, School Lane, minor amended plans- passed
The Parish Council did not comment on the original application.
Sycamore tree on the Green.  It was noted that all Councillors except Cllr Edmonds and Mrs Towell had agreed to the removal of the sycamore opposite the pub.

Village Plan.

Cllr Lewis reported that the next meeting would be on 29th Feb 2012, and that the report had been received and distributed and would be available on the website.  There had been a healthy turnout but more people were needed. There were 50 people at the first meeting, and 25 of these had volunteered to help.

6. HIGHWAYS AND OPEN AREAS

Cllr Mrs Lazaruk advised the meeting that there was an additional pot of money available from LAF for traffic calming, and the Parish council were re-submitting the application that was turned down last year. 
A road survey with David Smith from Highways to be arranged,  to look at  drainage problems at the bottom of Dark Lane, road surface between Chearsley and Cuddington  (which is due to begin early April) and white lines painted on junctions round the Green,  Church/Shupps Lane,  Watts Green.


7. FINANCIAL MATTERS

8. CORRESPONDENCE


H S 2 Newsletter
Rural Services Network
Community Safety Partnership
Wind turbine Project – Ford
Road Closures Haddenham for Jubilee
Community Oil Buying Scheme

9. SUMMARY AND SUSPENSION OF STANDING ORDERS

The matter of bus stop maintenance was raised.  The board still shows bus route 261, although the route is now 110.  There is also an un-publicised service from Z & S .

There is a damaged gate at the bottom of Lower Green Lane.  Landowner to be contacted.

DATES AND TIMES OF NEXT MEETINGS

Annual Parish Meeting April 16th 2012

16 Feb 2012

Meeting: 20th January 2012

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY FEBRUARY 20TH  2012 IN THE VILLAGE HALL AT 7.30 PM

AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

APPROVAL OF MINUTES  JANUARY 16TH 2012

MATTERS ARISING FROM THE MINUTES

PLANNING APPLICATIONS 
Manor Farm Internal alterations
Turnip Close –
Land to the rear of the Old House,  School Lane,  Passed

VILLAGE SURVEY

Localism Act

HIGHWAYS AND OPEN AREAS
Traffic Calming
LAF budget Project
Survey of roads to be arranged with David Smith of Highways
Road closure for Jubilee party if applicable

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
CORRESPONDENCE
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: 16th January 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY 16TH JANUARY 2012 IN THE VILLAGE HALL AT 7.30 .PM.

1. PRESENT
Cllrs Hytten, Edmonds Heybrook, Cllr Mrs Lazaruk, Lewis, Mrs Towell, 3 members of the public, Parish Clerk, 
 
2. APOLOGIES
Cllr Brown

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)
Mrs Ann Hooton gave a brief presentation on the Community Buying of Oil project, to reduce price from 62p litre to 55 p/litre.  There is an annual subscription charge of £20.00per household, but this could lead to a saving of £32.50 per delivery.  Minimum delivery of 500 litres per order as often as required.   This could reduce the number of delivery lorries in the village as Community Impact deal directly with suppliers.  It should be possible to request small lorries.    Mrs Hooton will act as village Co-0rdinator.  Annhooton@yahoo.com

A comment was made about the use of the village hall at weekends. This will be looked into by Village hall Management Committee.

APPROVAL OF MINUTES NOVEMBER 14th 2011 AND BUDGET

Agreed as a true record.  Proposed Cllr Edmonds,  seconded Cllr Heybrook.  All agreed.

A budget of £7000.00 was agreed, to cover cost of tree works and dog bins.   The Hall Grant of £ 300.00 is to be reinstated for the next financial year. Proposed Cllr Hytten, seconded Cllr Mrs Lazaruk.

The location of the dog bins to be an agenda item for Annual Parish Meeting.

Additional ‘like for like’ quotes to be obtained for tree works. to be valid for 12 months.

4. MATTERS ARISING FROM THE MINUTES
Cllr Lewis provided a resume of the results of the village survey.  It was agreed that Cllr Lewis’ submission be accepted. All agreed.

5. PLANNING APPLICATIONS
The Birches, Watts Green velux windows permitted.
Land to the rear of Old House, School Lane,  minor amended plans
The Parish Council did not comment on the original application.

6. HIGHWAYS AND OPEN AREAS
There a drainage problems at the bottom of Dark Lane.  Village walk has been suggested by David Smith of Highway.  Other areas to be looked at included water on Cuddington Road, Church Lane below Church,   and Road markings round Green, Church Lane, and Shupps Lane.  It was suggested that all these markings should be removed.

Priorities have been identified for the LAF delegated Budget submission.   These include HGV speeding, and review of existing speed limits.

Road closures for Jubilee celebrations.   Applications will need to be submitted if a street party is planned.  Jubilee Committee to meet in February.

7. FINANCIAL MATTERS

8. SUMMARY AND SUSPENSION OF STANDING ORDERS


The new shop is very popular and needs continued support.

Cllr Heybrook reported that a survey of wild flower locations had been made and a trial plot had been identified on Aylesbury road, which would be cleared for planting.  Highways to be asked to reduce the verge cutting to twice a year.

A thermal imaging camera would be available for photographing house’s heat loss.  There is a notice on the board.
It was suggested that another notice board might be needed at the shop. 
The Parish Council will circulate leaflet regarding Jubilee Celebrations /Olympics and or Fete.

DATES AND TIMES OF NEXT MEETINGS

12 Jan 2012

Meeting: 16th January 2012

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JANUARY 16TH 2012 IN THE VILLAGE HALL AT 7.30 PM

AGENDA

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

APPROVAL OF MINUTES  NOVEMBER 14th  2011 AND BUDGET

MATTERS ARISING FROM THE MINUTES

PLANNING APPLICATIONS 
The Birches, Watts Green velux windows permitted.
Land to the rear of Old House, School Lane,  minor amended plans

VILLAGE SURVEY

HIGHWAYS AND OPEN AREAS
Dark Lane drain- letter from Mr Persson
Traffic Calming
LAF budget Project
Survey of roads to be arranged with David Smith of Highways
Road closure for Jubilee party if applicable
Performance of Fixed Cameras in Buckinghamshire

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

CORRESPONDENCE
New Electoral Register
County Council and Health services comments to Scrutiny Committees
Trading Standards – danger of blind cords to toddlers
Rural networks newsletter
Youth council in Villages
Vale of Aylesbury Plan Newsletter and public consultation
Community Impact Bucks Newsletter and Community Oil Buying scheme
Jubilee/Olympics Bucks County council website

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS
Monday 13TH February 2012
Monday 12th March 2012

Minutes: 14th November 2011

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY NOVEMBER 14TH 2011 IN THE VILLAGE HALL AT 7.30 .PM.

1. PRESENT
Cllrs Brown, Edmonds Heybrook, Cllr Mrs Lazaruk, Lewis, Mrs Towell, 7 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Hytten

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)Mrs Tillier advised the meeting that the shop was to re-open on Saturday 19th November.
It was reported that there had been motorbikes disrupting the Remembrance Day service.  Police to be asked to attend next year.
Trees on the Green.  Agenda item

4. APPROVAL OF MINUTES OCTOBER 17TH  2011
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
The Meeting to discuss the Vales of Aylesbury Plan has been arranged for 28th November

6. PLANNING APPLICATIONS
Turnip Close – new dwelling – rejected.
The Birches, Watts Green Velux windows-  no objection
Tree works-   there was considerable discussion about the trees on the Green, the Walnut tree by the telephone box and the Chestnut tree on the Winchendon Rd island.

1. Sycamores opposite pub.
Cllrs Edmonds and Mrs Towell proposed that the sycamores should be pollarded for maintenance.   Cllr Heybrook proposed removing the diseased tree next to stump and pollarding the other one. Planning consent to be applied for the above

2. Hornbeams and Walnut to be pollarded and chestnut to be maintained.

7. HIGHWAYS AND OPEN AREAS
A complaint has been received from Mrs Tillier about the state of the path especially as the shop is to re-open which will mean it is used more. To be reviewed at annual Parish Meeting.

8. REMEMBRANCE SUNDAY
Thanks to Richard Grimsdell for laying the wreath on behalf of the village.

9. FINANCIAL MATTERS

10. SUMMARY AND SUSPENSION OF STANDING ORDERS
The public meeting to discuss the Vale Plan has been arranged for the 28th November.
Select Committee will be making recommendations re HS2 before Christmas.

Cllr Mrs Lazaruk advised the meeting that there had been a fire at Dinton School and a planning application had been submitted for rebuilding.

The Parish Council will circulate leaflet regarding Jubilee Celebrations /Olympics and or Fete.

It was confirmed that two more quotes would be needed for tree works.


DATES AND TIMES OF NEXT MEETINGS
12th December- budget meeting. 
It was agreed that meetings would be at 7.30