28 Sep 2015

Minutes: September 28th 2015

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY SEPTEMBER 28TH 2015 IN THE VILLAGE HALL AT 7.30 PM
  1. PRESENT
    Councillors Brown, Lewis, Bown, Howard, Heybrook, and Mrs Witcher
    9 members of the public, Parish Clerk,
     
  2. APOLOGIES
    Apologies received from Cllr Edmonds
     
  3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
    It was agreed to move to the discussion of the Steve Vear Memorial Tree and bench Location to the public session.
    Mrs Vear would like to see a tree planted either by the little two seater bench or where the Christmas tree is usually installed.
    She has selected a Prunus Royal Burgundy with coloured leaves.
    Cllr Heybrook pointed out that the Jubilee oak would eventually get very large, and the hornbeams are already taking up quite a lot of space.
    It was suggested that the Parish Council and the family hold a site meeting to look at possible locations, and that potential dimensions should be specified.
    The site meeting will confirm location without establishing any precedent, once they have details of tree size and bench style.
     
  4. APPROVAL OF MINUTES JULY 20TH 2015
    The Chairman welcomed the two new members of the Parish Council, who signed declarations of acceptance of office.

  5. MATTERS ARISING FROM THE MINUTES
    There were no other matters arising not covered elsewhere in the agenda.
     
  6. PLANNING
    It was agreed that minutes of site meetings held in the previous month would be included with the minutes.
    A site meeting has been arranged for Prospect Cottage on the 9th October at 9.30 am. The Chairman declared an interest
     
  7. RISK ASSESSMENT.
    The insurance company has confirmed that the list of items covered is generic, and does not reflect the actual assets held by the Council. A list of current assets with values attached.
     
  8. HIGHWAYS AND OPEN AREAS
    VAS:  Cllr Brown wills liase with Mr. and Mrs. Lazaruck.
    Kerbing: A site meeting has been arranged with the contractors.
    New Flag Pole: It was agreed that a 6 metre high permanent flag pole should be installed near the war memorial, at a cost of £ 189.00 + fixtures and fittings and installation.
    £189.00 will be allocated against the current £900.00 Village projects reserve fund.
    Road Markings at the top of Church Lane – to be reported to highways those painted recently are not of a professional standard.
    New Noticeboard, approved but awaiting final quotes. Cllr Mrs. Witcher will seek quotes.
    Defibrillator:It was agreed previously that this will be funded by the proceeds of the Fete.
    It was reported that there is no fixed sum nominated. John Howard will come to the next meeting with a firm proposal.
    Red Cross will provide training and advice. Volunteers will be needed to take this training.
    Village Hall Improvements: Cllr Heybrook reported that the Committee had decided the original design was too expensive and unattractive, and a new architect has been appointed. Lynne Palmer of Thame. The £1400.00 spent on the original architect has been written off.
    Cllr Bown had suggested that the Village Hall Management Committee approach West Wind Oak Designs, who subsequent provided a design for consideration.
    The Village Hall will receive £95,000.00 from Stoney furlong development, but will need £350,000.00 Grants are being investigated.
    CHUF have asked to install a Notice Board on the Green to advertise availability. After some discussion, it was agreed that a temporary board would be acceptable, but nothing permanent. It was noted that CHUF made a big contribution to the youngsters in the village and should be supported
     
  9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
    See attached.
    Cllr Bown suggested a project list to justify any potential increase of the Precept next year, based on the Village Plan.
     
  10. SECOND PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
    It was noted that the road on the Aylesbury bus stop side had been flooded again. This has been reported to Thames Water.
    Cllr Mrs. Witcher reported that people are still using Chilton Road, despite Road Closed signs, which is causing delay to works. The footpath alongside the road will be 5 ft wide to allow for wheelchair access.
     
  11. DATES OF NEXT MEETINGS
    Monday19th October
    Monday 16th November
Meeting Closed at 9.15 pm