9 Dec 2015

Minutes: December 9th 2015

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON WEDNESDAY9 9TH DECEMBER 2015 IN THE VILLAGE HALL AT 7.00 PM
  1. PRESENT
    Councillors Brown, Lewis, Bown, Edmonds, Heybrook, and Mrs Witcher
    10 members of the public, Parish Clerk, Representatives from Housing Trust.
     
  2. APOLOGIES
    Apologies received from Cllr Howard
    Presentation from the Housing trust re proposals for redevelopment of 3-4 Winchendon Rd.
     
  3. APPROVAL OF MINUTES 22nd October 2015
    Cllr Bown was not at the October meeting. After correction agreed as a true record.
    Budget figures and letter from Mrs Vear to be attached to minutes, together with file re memorial improvements.
     
  4. MATTERS ARISING FROM THE MINUTES
    There were no other matters arising not covered elsewhere in the agenda.
     
  5. PLANNING
    The Parish Council has been advised that the AVDC Housing Assn is considering replacing the two houses at 3-4 Winchendon Road with a new development of affordable housing. They have offered to do a presentation of their plans to the Parish Council. It was agreed that they would be invited to next meeting at 7.00 prior to budget discussions at 8.00 pm on 8th December
    There is a new AVD local Plan under discussion – distributed
    Elm brook Close –single storey extension over garage. No planning noitice has been received – it could be permitted development. Clerk to check with AVDC.
     
  6. VILLAGE PROJECTS
    VAS
    The Chairman has spoken to Claire and Adam Laz. Original plans for post siting from engineer are being looked for. Adam thinks he has a fix for the software problem.
    Bucks Metal Detectors Club will come out if required to search for posts. Improvements to war memorial
    War Memorial area changes.
    Three quotes have been received for tree works,
    £1600 + vat
    £ 1100 + vat
    £750 no vat
    It was agreed to go with the quote for £1100 as the company, Four Seasons is known to Councillors for their careful and responsible work.
    A price for pollarding the 3 hornbeams on the green and reduction of the walnut by phone to be requested in addition. Also seek quotations on dealing with dead wood in the horse chestnut tree at the road junction.
    Kerbing.
    The work will be carried out after Christmas. Contractors are being unresponsive – Highways to be asked for further recommended contractors.
    Cc Mrs. Aston
    A site visited has been arranged for 5th or 6th November.
    Road markings around the Green.
    Clerk has been unable to contact Highways re markings
    New Flag Pole
    This has been ordered – and is ready for delivery - 5 days’ notice requited.
    Defibrillator
    There will be no financial implications for the Parish Council. It is expected that the defibrillator will be funded entirely from the proceeds of the 2015 Village Fete. Cllr Howard will present a definitive proposal at next meeting.
    It was noted that a power source would be needed. 5 volunteers will be trained by Red Cross. The preferred location is on the shop wall. The Chairman will speak to the shop owner
     
  7. HIGHWAYS AND OPEN AREAS
    Steve Vear Memorial Tree.
    The family has confirmed that they would like the tree, probably a Cherry tree to be planted on the Green where the two seater bench is currently positioned, in line with the hornbeams.
    It was agreed that this was not precedent and a ‘one in one out policy will be adopted in future
    Traffic Island at the Aylesbury Rod end of Winchendon road – traffic violations in one way system – needs revisiting
    VAS
    Next Agenda
    Notice Board
    New Noticeboard, approved in principle but awaiting final quotes. Cllr Mrs. Witcher provided sample materials. The plan is for a board that is half glazed and half open. Pricing is £1400 for not glazed and £1700 for half glazed. Two further quotes awaited.
    Village Hall Improvements.
    No further developments. Chairman suggested the parish Council might offer to form joint committee with the Village Trust and Hall Management Committee in support of the plans.
    Cllr Lewis suggested approaching Antonia with offer of help and support from PC, if needed, all agreed Cllr Mrs. Witcher to speak to Antonia.
    Christmas tree – delivery 5th Dec, lighting 12th Dec. Paul to be approached to do lighting.
    Devolution – investigate of responsibilities from AVDC is likely to impact PC shortly (though not next year) Impact to be investigated
     
  8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
    See attached.
    Devolution - Will need to be taken into consideration for next financial year- Cllr Edmonds advised the meeting that County and District council were capped but Parishes were not - next meeting
    Bank account is being sorted out.
     
  9. SECOND PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
    Foot path alongside development on Chilton Rd- this has been approved by AVDC- it was reduced for 6ft to 5ft. Work will be finished in April 16
    Complaints have been received about the brightness of the light on site – Mr. Vicars to be approached.
    Parking at top of village to be reviewed.
DATES OF NEXT MEETINGS
  • Wednesday 9th December – budget meeting preceded by presentation from AVDC Housing association
  • Future meetings to be 3rd Monday of the month
  • 18th Jan
  • 15th Feb
  • 21st March
  • Minutes to be issued 10 days in advance of each meeting and Councillors to be sent reminder a week prior with the agenda being issued. It is hoped that this will reduce the likelihood of last minute date changes due to lack of quorum
  • Distribution list will be passed round on excel spreadsheet

9 pm meeting closed.